ICC: June 17, 2022

• Notes per Schedule
• Topics List
• Islandora Coordinating Committee Google Drive Folder
• Islandora Code of Conduct

Attending:

• Amy Blau (Chair)
• Rebel Cumming-Sauls
• Mirko Hanke
• Rosie La Faive
• Brandon Weigel
• Bridget Whittle (notes)

Agenda

• Resolve mechanism for voting for chair in ICC Terms of Reference
• Vote on ICC Terms of Reference
• Vote on Code of Conduct
• Upcoming Open Meeting topics -- Defaults/Roadmap (proposed by LG); what else? Related to upcoming documentation sprint? Something CoC training-related? For reference: Open meeting topic brainstorming list
  • June Open Meeting preliminary schedule here
• Determine next steps on recruiting for Code of Conduct committee and coordinating with IslandoraCon

Interest Group Updates

• Metadata IG (Rosie)
• IR interest group (Bryan or Don)
• ISLE Interest Group (Danny or Bryan)
• Documentation Interest Group (Yamil, Melissa, or Mirko)

Islandora Events

Action Items

• Amy will send ToR to everyone not on call to vote on
• Amy will send CoC to everyone not on call to vote on
• Amy will follow up with Drew re: Training and Trainers for July 26th
• Amy will follow up with the Board to get go ahead on call for Code of Conduct and make call
• Amy will check in with Don to coordinate with IslandoraCon planning committee
• Committee members to look over potential training material to discuss at next meet

Notes

• Resolve mechanism for voting for chair in ICC Terms of Reference
  • Rosie had suggested simple vote
  • Amy reviewed the appache system which comes down to majority vote for chair.
  • Settled on simple vote to affirm nominations, if multiple people are nominated the ICC will discuss possible service scenarios (co-chairs, serve in the following year, etc. and if no consensus reached, a simple vote between candidates will be held *Vote on ICC Terms of Reference
  • +1 from everyone on the call
  • Amy will send email for vote from everyone not on the call
• Vote on Code of Conduct
  • +1s from everyone on the call
  • Amy will send email for vote from everyone not on the call
• Upcoming Open Meeting topics -- Defaults/Roadmap (proposed by LG); what else? Related to upcoming documentation sprint? Something CoC training-related? For reference: Open meeting topic brainstorming list

1. Refactoring discussion – phase 1: Islandora defaults; phase 2: Islandora as a whole
   • Discussed with UTSC and DDI and now looking to get community involvement and feedback on this; should make it easier to maintain and of broader use to the larger drupal community to get more use and help with the modules
   • Rosie will also be presenting this at the Tech Call as well as the Open Meeting
2. Documentation Sprint – Kirsta wants to focus on the google drive documentation used by leadership and Isabella could work on that as well as a bit about how the sandbox works

• May need to look at who calls sprints and how interest groups are involved etc. And how we can think strategically about getting more hands on deck to do that and doing it organizationally

3. Code of Conduct announcement with time for Q&A

• Other potential items discussed?
  • Planning committee items? Amy will follow up.
  • Travel from US to Canada requirements for IslandoraCon
  • Wishlist for Open Meeting topics from the community at IslandoraCon
• Determine next steps on recruiting for Code of Conduct committee and coordinating with IslandoraCon
  • Can’t start recruiting until Board approves, but it would be good to have some people in place before IslandoraCon, Amy will check in with the board about getting started
  • Put out call at next Open Meeting
  • Have a first meeting so people know who they’re working with
  • Look at other training documents for starting point - DLF Bystander Training resource; Samvera Incident Response
  • Set date for training – July 26th, in place of the Open Meeting, if trainers are available
  • At next Community meeting, have looked at material to look at what looks promising etc.