Fix new pages remain in Draft when Versioning is enabled and Workflow is disabled

[tvatavuk]

Fixes #6810

Summary

New pages behave correctly for all combinations of Versioning and Workflow settings:

• Especially the previously broken case: Versioning = On, Workflow = Off now results in pages being created as Published, as expected.
  • Enhance tab publishing logic to check for versioning and workflow set… · dnnsoftware/Dnn.Platform@7238722 · GitHub"
• The PersonaBar shows more accurate workflow information (state, publish status, workflow name) even when no explicit state is yet assigned.
  • Refactor workflow handling in GetPageSettings and update GetTabWorkfl… · dnnsoftware/Dnn.Platform@8d6a255 · GitHub
• The Edit Bar hides inappropriate workflow commands when the Direct Publish workflow is active, reducing confusion and potential misuse.
  • Add IsDirectPublishWorkflow property and update visibility logic in w… · dnnsoftware/Dnn.Platform@16fb9c6 · GitHub

TODO

• Add an upgrade SQL script to repair pages left in an invalid workflow state by earlier versions.
  Specifically, auto-publish pages that were incorrectly created as Draft when:
  • Versioning = On and Workflow = Off
  • Versioning = On and Workflow = Direct Publish

[Copilot]

Pull request overview

This PR fixes an issue where new pages remained in Draft status when Versioning was enabled but Workflow was disabled. The fix ensures pages are created with the correct published state for all combinations of Versioning and Workflow settings, particularly addressing the broken case where Versioning=On and Workflow=Off.

Key changes:

• Adds logic to hide workflow menu items (Complete/Discard) when Direct Publish workflow is active, reducing UI confusion
• Refactors workflow information display in PersonaBar to show more accurate state information even when no explicit state is assigned
• Fixes portal ID retrieval in WorkflowHelper to use the tab's portal ID instead of current portal settings

Reviewed changes

Copilot reviewed 6 out of 6 changed files in this pull request and generated 3 comments.

Show a summary per file

File	Description
Dnn.AdminExperience/EditBar/Dnn.EditBar.UI/Items/WorkflowBaseMenuItem.cs	Adds IsDirectPublishWorkflow property to identify when Direct Publish workflow is active
Dnn.AdminExperience/EditBar/Dnn.EditBar.UI/Items/DiscardWorkflowMenu.cs	Updates visibility logic to hide discard menu when Direct Publish workflow is active
Dnn.AdminExperience/EditBar/Dnn.EditBar.UI/Items/CompleteWorkflowMenu.cs	Updates visibility logic to hide complete menu when Direct Publish workflow is active
Dnn.AdminExperience/Dnn.PersonaBar.Extensions/Components/Pages/WorkflowHelper.cs	Fixes potential null reference by using tab's PortalID instead of PortalSettings.Current
Dnn.AdminExperience/Dnn.PersonaBar.Extensions/Components/Pages/PagesControllerImpl.cs	Refactors workflow handling to determine StateName and WorkflowName with proper null handling when StateID is not set

---

💡 Add Copilot custom instructions for smarter, more guided reviews. Learn how to get started.

[mitchelsellers]

@tvatavuk Can you look at the merge issue here?

[tvatavuk]

merge issue resolved

[valadas]

Thanks!

[valadas]

@tvatavuk looks like there are a couple of build errors.

[tvatavuk]

@tvatavuk looks like there are a couple of build errors.

The build issues should be resolved with commit 5a1405b.
After applying it, I was able to complete a full local DNN build and perform a clean install without any errors.

[valadas]

Awesome! Thanks a lot @tvatavuk