Visitor Management System

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Project Overview

UWA has several physical sites outside of the Crawley campus that allow visitor access. Currently, there is no robust system to keep track of visitors, which presents potential security and health & safety issues.

The goal of this project is to supply a robust tracking system that logs visitor movements, such that those in charge can keep track of who is present at a site, increase accountability for those using the sites, and present site usage data to management for data analysis purposes. The system will be applied across multiple sites, and as such must be robust enough to handle multiple situations as outlines in the requirements breakdown.

Some sites are more sensitive and require robust entry/exit protocols, while others are less sensitive and simply require visitors to register when they enter and exit the site. The method by which our system is applied at the site-level is outside the scope of this project; our aim is only to supply the system so that it can be accessed by visitors on their personal devices via a QR code, or via a tablet at the front desk when the site is considered sensitive. How the system is applied at any given location is considered the responsibility of those at that individual site.

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Features

• Visitor sign-in/sign-out
• Dynamic forms
• Error handling
• Admin dashboard
• Admin access to visitor status, and history
• Admin can filter data and export to csv
• Admin can add new sites, dynamically updated on home page

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Technologies

• Django
• HTML5
• CSS
• JavaScript
• Python
• Bootstrap 5
• Sqlite3

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Screenshots

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Running the Web App on a Linux Server

First make sure your system is up to date by running:

$ sudo apt-get update
$ sudo apt-get -y upgrade

Make sure that you have installed the latest version of Python first. To see which version of Python you have installed, open a terminal and run:

$ python --version

If you don't have Python installed on your device, then you can easily install with the following commands:

$ sudo apt-get install python

Also check if you have the latest version of pip.

$ python3 -m pip install --user --upgrade pip
$ python3 -m pip --version

You can install python virtual environment via:

$ python3 -m pip install --user virtualenv

Create a new working directory and cd into it. Then create a virtual environemnt inside by running:

$ python3 -m venv env

The above command uses venv to create a virtual Python installation in the env folder.

Once the virtual environment is created you can activate it by running:

$ source env/bin/activate

Clone the repository into your working directory and install the required dependencies.

$ pip install -r requirements.txt

Now you are ready to run the django server. You can manage.py within the vms directory. To run the server"

$ python3 manage.py runserver

Open your browser to access the web app:

http://localhost:8000/

Directory Structure

The web app has two main sections. The survey app contains models, views and controllers that the visitors interact with. 'survey has its own static, template, routes, forms, and urls.

The next main section is the admin area where the admins interact with. We have customized the default django admin for this purpose. These customizations are included in separate static and template folders within the vms directory.

Resources

Django Docs