ProgHist Ltd Annual General Meeting 28 May 2020

[drjwbaker]

ProgHist Ltd Annual General Meeting 28 May 2020

Time: 9:00 AM - Mexico time; 10:00 AM - EST; 3:00 PM - British time; 4:00 PM - CET

The AGM should last no longer than 2 hours

People

Chair: @acrymble

Secretary: @drjwbaker

Voting attendees: all ProgHist Ltd Directors (@acrymble @drjwbaker @amsichani @svmelton @spapastamkou @rivaquiroga) and all who are ‘Member (Editorial Board)’ of ProgHist Ltd (@walshbr @mdlincoln @arojascastro @grandjeanmartin @jenniferisasi @fdlaramee @JoshuaGOB @JMParr @mariajoafana @vgayolrs @jamotilla @ZoeLeBlanc @mariechristineb)

Advisory attendees: one individual invited from each member of the Institutional Partner Programme (@drjwbaker to invite)

• Laura Mesotten, KU Leuven Libraries
• Matthew Shaw, IHR Wohl Library

Agenda

1. Apologies
2. Chair's report @acrymble
3. Treasurer's report @drjwbaker
4. Financial Planning Summary @drjwbaker
5. Managing Editors (MEs) & Directorship - should all MEs be directors? (for reference, 10/19 Directors meeting added MEs as Directors Board of Directors Meeting 10/19 #1439 (comment))
6. Actions arising from Funded Impact Manager Post Funded Impact Manager Post #1489 report @drjwbaker
   • Andrews, Penny, & The Programming Historian. (2020, May 19). The Programming Historian: developing and sustaining impact in the Global South (Version 1.0). Zenodo. http://doi.org/10.5281/zenodo.3813763)
7. Any Other Business
8. Agree date of next meeting

PLEASE SUGGEST AGENDA ITEMS IN THE TICKET FOR INCLUSION
Note, the remit of the Annual General Meeting is restricted to the terms of ProgHist Ltd, which - broadly speaking - supports the the financial and legal business of The Programming Historian and its Members (that is, the Editorial Board #1405 (comment)).

Notes

Per our Articles of Association (hit 'View PDF' link) and gov.uk notes on running a company a few notes in terms of procedure for the meeting:

• no quorum is required.
• motions should to be proposed and seconded before put to a vote.
• we vote, and in split decisions the chair has the casting vote (Article 10.1)
• every Member who is present in person (or by proxy) shall on a show of hands have one vote (Article 22)
  • we interpret 'in person' as being on the call, and we interpret 'show of hands' as any show of agreement or disagreement at the time of voting (the Chair as responsibility for making the mechanism for voting clear to members)
• if a motion is proposed (that is, something for the attendees to vote on), the Chair (@acrymble) has responsibility for making sure that said motion is appropriate. This should be done before the start of the AGM.
• we need to keep records of decisions (Article 12) and resolutions (GovUK)

[drjwbaker]

@rivaquiroga @spapastamkou @acrymble @amsichani @svmelton: we have external folks coming to this (IPP representatives), so we can't use of old familiar Skype channel for this meeting. Any objections to me setting this up as a Zoom call? (Sussex have an institutional subscription, so we don't need to worry about timeouts)

[svmelton]

Zoom works for me!

[rivaquiroga]

I'm sorry, but I can't make it this time.

[spapastamkou]

Zoom is ok. Sofia Le lun. 18 mai 2020 à 17:24, Riva Quiroga <notifications@github.com> a écrit :

…

I'm sorry, but I can't make it this time. — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub <#1694 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/AGTMGNYWZXVK5JXMV6I4KHLRSFHJRANCNFSM4K7SV3HQ> .

[acrymble]

Here is a copy of the Chair's Report, which I'll speak to in the meeting.
ProgHist Ltd Chairs Report 2020.pdf

[arojascastro]

Thank you, Adam! This report is very useful and has allowed me to understand some recent changes.

[drjwbaker]

Details of the Zoom call have been sent to all attendees. If you don't have the email, please let me know.

[drjwbaker]

On item 4., find attached my Financial Planning summary: 2020-05_ProgHistLTD-financial-planning.pdf

Note: this document was updated 28/05/2020

[JMParr]

I am planning to be on the call, but will likely have to be without video/mainly listening in because another member of the household is going to be on a call.

[drjwbaker]

On item 3., I will attach the Treasurer's report to the call chat at the start of the meeting.