VendorFlow | Enterprise Vendor Lifecycle Management (VLM)

VendorFlow is a next-generation Vendor Management System (VMS) engineered to optimize procurement lifecycles, enforce stringent regulatory governance, and unify supply chain operations. Built on a bleeding-edge technology stack, it facilitates frictionless collaboration between enterprises and their vendor ecosystems.

Executive Summary

Navigating complex regulatory landscapes requires robust digital infrastructure. VendorFlow delivers a centralized governance framework that automates vendor onboarding, validates statutory compliance in real-time, and orchestrates multi-tier payment workflows—ensuring operational transparency and audit capability.

Core Capabilities

🚀 Automated Onboarding & Governance

• Digital Onboarding Matrix: A guided, multi-stage registration wizard capturing KYC, banking, and statutory data with validation gates.
• Automated Compliance Engine: Real-time validation of critical documents (PAN, GST, MSME) with automated expiry tracking and status alerts.
• Due Diligence: Integrated workflows for assessing vendor viability before activation.

🔐 Role-Based Access Control (RBAC)

• Granular Permission System: Segregated environments for Super Admins, Operations Managers, Finance Controllers, and External Vendors.
• Secure Authentication: Fortified login sessions ensuring data integrity and access security.

💳 Financial Orchestration

• Multi-Tier Approval Pipelines: Configurable workflows requiring sequential validation from Operations (Proof of Work) and Finance (Disbursement) teams.
• Payment Lifecycle Tracking: End-to-end visibility of payment requests from initiation -> validation -> approval -> settlement.
• Audit Trails: Immutable logs of all financial transactions and status transitions for compliance audits.

📊 Intelligence & Analytics

• Executive Dashboards: Real-time visualization of vendor health, compliance rates, and financial throughput.
• Performance Metrics: Automated scoring of vendor reliability and service quality.

---

Technical Architecture

VendorFlow is architected for high availability and scalability, utilizing the latest innovations in the ecosystem:

• Backend Core: Laravel 12.x (Bleeding Edge) - Leveraging the latest PHP capabilities for robust, secure API architecture.
• Frontend Experience: React 19 + Inertia.js 2.0 - Delivering a monolithic-like developer experience with Single Page Application (SPA) performance.
• Data Persistence: MySQL 8.0 - ACID-compliant relational storage for complex transactional integrity.
• UI/UX System: Tailwind CSS v4.0 - Utility-first design system for rapid, responsive interface development.

---

Deployment & Configuration

Prerequisites

• PHP 8.2+
• Composer 2.x
• Node.js 18+ & NPM

Installation Protocol

1. Repository Cloning

   git clone https://github.com/khatriharsh08/vendorflow.git
   cd vendorflow

2. Dependency Resolution

   composer install
   npm install

3. Environment Provisioning

   cp .env.example .env
   php artisan key:generate
   # Configure DB_DATABASE, DB_USERNAME, DB_PASSWORD in .env

4. Database Seeding & Migration

   php artisan migrate --seed

5. Application Launch

   # Terminal 1: Asset Compilation (Hot Reload)
   npm run dev
   
   # Terminal 2: Application Server
   php artisan serve

---

Access Credentials (Sandbox Environment)

The system is pre-configured with the following RBAC accounts for validation and UAT (User Acceptance Testing).

Internal Stakeholders

Role	Username	Password	Operational Scope
Super Admin	admin@vendorflow.com	password	System-wide Audit & Control
Ops Manager	ops@vendorflow.com	password	Vendor Onboarding & Doc Verification
Finance Controller	finance@vendorflow.com	password	Payment Approvals & Disbursement

External Vendors (Mock Entities)

Entity	Username	Password
Tech Solutions	rajesh@techsolutions.com	Password@123
Global Trade	priya@globaltrade.com	Password@123