Using S'UP for 1-on-1's

[ancord-digital]

It would be nice if we could use S'UP for 1-on-1 sessions as well. For example in our case where the CTO wants to do a check-in with all the developers every X months.

The main requirements are:

• there will be 1 main person who is always in the session, in this case our CTO, or a manager - the 'session lead'
• the developers should be able to opt-in - so you can create a team
• setting the schedule to meet everyone once per X months

[dblock]

This is tangentially related to being able to create a S'Up per channel dblock/slack-sup#14.

I suppose it's a good idea to say "sup helps a very large number of people opt into meeting 1:1 with a very important person without overwhelming their calendar". So how would this work?

1. CTO does sup me which establishes a S'Up
2. CTO can do sup me set size 1 to say that they want a sup with 1 person instead of 3 by default
3. CTO can do sup me set weeks 1 to say that they want a new round of sups to be scheduled every week
4. CTO can do sup me set recency 12 to say that they don't want to meet with someone more frequently than 12 weeks
5. Dev does sup @cto opt in to opt themselves into into CTO's S'Up
6. Every week S'Up DMs pairs of CTO + dev to schedule a 1:1

I think we'll need a new set max to limit the total number of S'Ups at any given week since these will always include the same person.

WDYT @ancord-digital ? Other ideas? What am I missing?

[gsomoza]

Hi, Gabriel from Ancord here.

@dblock that approach looks great!

I'd only change the following: I would NOT want there to be an opt-in or opt-out feature in this particular type of S'up. So item 5 could be:

5. "Slack admin does sup @cto opt in @someone to opt someone into the CTO's S'Up" or something like that.

[dblock]

Thanks @gsomoza. Some level of control over opt in/out is needed, maybe sup me set opt none (users cannot opt in or out themselves) vs. sup me set opt in,out (users can both opt in and out) could enable CTO's S'Ups opt in/out options by the users. That said, maybe users should always be able to opt out themselves from anything.

[gsomoza]

You're right: if admins can themselves add a user into an arbitrary S'Up, then I don't mind if the user can later opt themselves out of that – but in that case it would be nice to be notified so we can follow-up on why that happened.

[dblock]

Idea from people who do this: a matrix approach that Excel easily offers, create a spreadsheet and fill it out as the time goes.

[dblock]

Incorporate this: “template for everyone in my org that starts with some overview info, their career goals, gap analysis against promo criteria and then running notes from 1:1. Appendix has anecdotes and feedback from others and items I've compiled (a great CR, a Slack message from a user or whatever). It's shared with the individual so they can contribute”