AsyncAPI Community WG Meeting, 15:00 UTC Tuesday August 12th 2025

[asyncapi-bot]

Meeting Info	Details
Purpose	Provide updates on the progress the builders are making on the different programs they're leading.
Time	15:00 UTC | Translate to your time zone with the time zone converter.
Meeting Place	Link
Zoom	Join live.
YouTube	Watch live and interact through live chat.
Twitch	Watch live.
Twitter	Watch live.
LinkedIn	Watch live.
More Info	Details
Meeting Recordings	YouTube Playlist.
AsyncAPI Initiative Calendar	Public URL.
iCal File	Add to your calendar.
Newsletter	Subscribe to get weekly updates on upcoming meetings.

Agenda

Don't wait for the meeting to discuss topics that already have issues. Feel free to comment on them earlier.

1. Q&A
2. Place for your topic
3. Q&A

Notes

The AsyncAPI community meeting covered updates on conference preparations for the London and Bangalore editions, the mentorship program wrap-up event, documentation reorganization, and the completion of Q2 issues. Marketing updates included social media performance metrics, upcoming conference campaigns, and plans for a new webinar series launching in September with Lukasz as the first speaker. The team also discussed finding a unified platform for all AsyncAPI events that could handle registrations and applications for various community activities, including the mentorship program and hackathons.

Community Meeting Preparation and Setup

Azeez hosted the community meeting in place of Tuli and was joined by Bami, who initially could not use his camera due to electricity issues and construction noise nearby, and Anton. Azeez waited for five minutes to see if more people would join the meeting before starting the stream, which was confirmed to be live on YouTube. After introductions, Azeez prepared to share the meeting agenda on screen.

AsyncAPI Conference Planning Updates

Azeez provided updates on the conference working group, highlighting preparations for the London and Bangalore editions, with Thulie working to secure more speaker slots for Bangalore beyond the initial six announced. Thulie discussed plans for the 2026 conference, aiming to combine elements from previous years, including dedicated AsyncAPI tracks and more intimate events. Bami explained they were developing standardized keynote slides with non-technical AsyncAPI information for newcomers, while Thulie shared that the online conference preparations were underway with designs being reviewed and a call for more talk submissions. Azeez announced the 2024 mentorship program wrap-up event scheduled for Friday at 3 PM UTC, where mentors and mentees would share their experiences.

Mentorship Program and Content Updates

Thulie announced that the mentorship program report was out and encouraged everyone to read the blog about the behind-the-scenes work and attend the celebration on Friday. She also shared that the community reorganization was complete and that the content bucket now had content, acknowledging the efforts of Mr. Gold, contributors, mentees, and the animation team for making it possible to display the community repo content on the website. Azeez expressed appreciation for the work done on the content bucket, and Thulie mentioned they were now working on a new issue related to the docs.

Documentation Link Management Strategy

Thulie and Mister discussed the issue of broken links due to the reorganization of documents. Mister explained that he initially tried to maintain backward compatibility by linking from GitHub to the website, but after talking with Lukas, they decided to prioritize documentation on the website and link directly between website pages. They agreed to update internal links to point within the website for existing documentation, while using Markdown links only for documents not yet available on the website.

Q2 Progress and Upcoming Events

Thulie reported that 16 out of 17 issues were completed for Q2, with one contributor suspended. Azeez discussed the upcoming Hacktoberfest, noting that unlike previous years, he would only work with maintainers who expressed interest in participating rather than seeking out repositories. Bami provided marketing updates about upcoming conferences, mentioning that campaigns were being prepared for events in London and Paris, and she needed speaker details for the London Conference to create promotional materials. Thulie confirmed that speaker names were available on the website and that she could provide talk titles.

Social Media Performance Analytics Review

Bami presented the social media performance for last month, noting that CFP posts on LinkedIn had an average of 185 impressions with a 10.27% engagement rate, while LinkedIn overall had 430.8 average impressions and a 2% increase in followers. Twitter (X) showed an average of 143 impressions per tweet with minimal engagement, though the percentage increases appeared high due to previously low engagement levels. Bami mentioned that Buffer only provides analytics for LinkedIn and X, not for YouTube or Mastodon, and shared that the convention spotlight featuring Aish had been published, with Maya's story ready for publication in August and Ugo's story under review.

Marketing Webinar Series Launch Plan

Bami updated the team on the marketing Q2 reports available on GitHub for review and discussed the speaker-generated content strategy suggested by Lukasz. The webinar series will launch on September 30th with Lukasz as the first speaker, followed by Timon in October and Gary in November, with publicity starting in late August. Bami also shared that there was an ongoing conversation about finding an RSVP platform that could serve all AsyncAPI events, with a focus on platforms that are open-source friendly and offer either free or discounted services. Thulie clarified that for CFP functionality, they already had sponsorship from ConfEngine.

AsyncAPI Events Platform Consolidation

The team discussed using a single platform for all AsyncAPI events, including the mentorship program, which could handle registrations, proposals, and applications. Bami confirmed that any platform suitable for a hackathon could also work for the mentorship program. Azeez provided a comprehensive meeting summary covering London conference preparations, Bangalore conference updates, the upcoming mentorship program wrap-up, documentation updates, the bounty program, design working group formation, Hacktoberfest plans, marketing updates, and the new webinar series launching on September 30th with Lukasz as the first guest.

[iambami]

Marketing Update

1. Event Marketing Updates

• London Conference: Still waiting for speakers' details.

• Paris Conference: CFP reminder campaign, updated creatives, and countdown strategy.

• DeveloperWeek: CFP reminder campaign.

2. Social Media Performance & Plans

• Engagement metrics for recent CFP posts. (Average impression: 185
  Average Eng. Rate: 10.27%)

• LinkedIn focus: organic reach.

  • LinkedIn Average Impressions Per Post: 438, 15% increase
  • Average Clicks Per Post: 27, 126% increase
  • Average Engagement Rate Per Post: 0.27%, 64% increase
  • Followers: 4,600, 2% increase
  • New Followers: 75, 24% decrease
  • Impressions: 14,446, 15% increase
  • Posts: 33, 44% increase

• X focus: organic reach.

  • Average impressions per tweet: 143, 1% decrease
  • Average engagements per tweet: 2
  • Tweets: 28
  • Retweets: 6, 100% increase
  • Impressions: 3,996, 1% increase
  • Engagements: 65, 36% increase
  • Replies: 4, 400% increase
  • Clicks: 20, 67% increase
  • Likes: 21
  • New Followers: 13, 1,400% increase

3. Content Pipeline

• Community spotlight: Aayush's story is published. (https://www.asyncapi.com/blog/community-spotlight-aayush)

• Maya's story is completely reviewed and awaits publication.

• Hugo's story is under review. #4296 to be published in September.

• Marketing Q2 report #4319

• Speaker-generated content: encourage accepted speakers to share their own talks.

4. Webinar Update

• Lukasz has agreed to go first, so our first webinar will be on the 30th of September. (The topic and description is ready.) Next is design and publicity. Webinar Series Update #1993

• An ongoing conversation on the possible RSVP platforms that can best serve AsyncAPI events. Possible Registration Platforms Research. #1994

• The Keynote slide deck.

[thulieblack]

AsyncAPI Community Working Group Meeting Agenda

Welcome and agenda alignment (3:00 PM - 3:05 PM)

➢ Facilitator: Ace

➢ Welcome all team members to the meeting.
➢ Briefly share the agenda of the meeting.

---

Conference Coordination WG Updates (3:05 PM - 3:25 PM)

➢ Facilitator: @AceTheCreator

➢ London preparations are underway, from booth coordination, the remaining is to get the agenda and community tickets. Currently, only free tickets from speakers are out.
➢ First batch of Bangalore speakers is out. Working with organisers to get more slots for the remaining voted talks.
➢ AsyncAPI Conference 2026 discussion #2015
➢ AsyncAPI Online Conference
  - Reviewing current designs and Restream testing

---

Community Updates (3:25 PM - 3:40 PM)

➢ Facilitator: Ace

➢ Mentorship Program 2024 Wrap-up Call on Friday #2030 - Ace
➢ Community Reorg is complete, and Community Content Bucket has content
➢ Discuss the links issue of asyncapi/website#4309
➢ More work is coming to AsyncAPI Docs. Stay tuned to the #13_docs channel
➢ AsyncAPI Bounty Program Q2 is complete with a success of 16/17 issues resolved!
➢ Design WG Discussion #2007
➢ Hacktoberfest Discussion #2026

---

Marketing Updates (3:40 PM - 3:55 PM)

➢ Facilitator: Bami

➢ Event Marketing Updates
  - London Conference: Still waiting for speakers' details.
  - Paris Conference: CFP reminder campaign, updated creatives, and countdown strategy.
  - DeveloperWeek: CFP reminder campaign.
➢ Social Media Performance & Plans
  - Engagement metrics for recent CFP posts. ()
  - LinkedIn & X focus: organic reach. ()
➢ Content Pipeline
- Community spotlight: Aayush's story is published. (https://www.asyncapi.com/blog/community-spotlight-aayush)
- Maya's story is completely reviewed and awaits publication.
- Hugo's story is under review to be published in September.
- Marketing Q2 report
- Speaker-generated content: Encourage accepted speakers to share their own talks.
➢ Webinar Update
  - Lukasz has agreed to go first, so our first webinar will be on the 30th of September. (The topic and description ready.) Next is design and publicity.
  - An ongoing conversation on the possible RSVP platforms that can best serve AsyncAPI events. #1994 The Keynote slide deck.

---

Wrap-up, action items, and next steps (3:55 PM - 4:00 PM)

➢ Facilitator: Ace
➢ Summarize key decisions and action items from the meeting.
➢ The next meeting is on August 26th at 3 PM UTC.
➢ Start to share your agenda items.

[techmannih]

hey @thulieblack I’m interested in joining the AsyncAPI Mentorship Program for 2025. Could I join today’s wrap-up meeting?

[AceTheCreator]

hey @thulieblack I’m interested in joining the AsyncAPI Mentorship Program for 2025. Could I join today’s wrap-up meeting?

yes, @techmannih you can join us live on Youtube or LinkedIN and bring your burning questions 🔥

[techmannih]

yeah @AceTheCreator thanks

[thulieblack]

Meeting Summary

Quick recap

The AsyncAPI community meeting covered updates on conference preparations for London and Bangalore editions, the mentorship program wrap-up event, documentation reorganization, and the completion of Q2 issues. Marketing updates included social media performance metrics, upcoming conference campaigns, and plans for a new webinar series launching in September with Lukasz as the first speaker. The team also discussed finding a unified platform for all AsyncAPI events that could handle registrations and applications for various community activities including the mentorship program and hackathons.

Next steps

• Thulie: Continue working on securing more speaker slots for the Bangalore edition of the AsyncAPI Conference.
• Bami: Finalize the generalized AsyncAPI keynote slides that can be used by anyone in the community.
• Azeez and Bami: Co-host the 2024 mentorship program wrap-up event on Friday at 3 PM UTC.
• Thulie: Continue outreach efforts encouraging mentors to have their mentees submit proposals for the online conference.
• Marketing team: Continue running CFP reminder campaigns for Paris and Developer Week conferences.
• Thulie: Provide talk titles to Bami for London Conference speaker promotions.
• Bami: Create social media designs for London Conference speakers using the provided details.
• Bami: Send speaker designs to individual speakers so they can post on their personal pages to promote the AsyncAPI track.
• Marketing team: Start publicity for the webinar series by the end of August.
• Thulie and Anton: Update internal documentation links to point to website pages rather than GitHub Markdown files.
• Azeez: Reach out to maintainers interested in participating in Octoberfest.
• Thulie: Close the issue related to updating internal links on the community website and work on updating from the community report.
• Team: Evaluate the top 3 RSVP platforms and run free plans to determine which works best for AsyncAPI events.
• Maya: Finalize designs for webinar publicity.
• Team: Review Maya's story for publication in August.
• Team: Join the mentorship program wrap-up on Friday.
• Community members: Review the marketing Q2 reports on GitHub.
• Community members: Provide feedback on the RSVP platform options for AsyncAPI events.

Summary

Community Meeting Preparation and Setup

Azeez is hosting the community meeting in place of Tuli and is joined by Bami, who initially cannot use his camera due to electricity issues and construction noise nearby, and Anton. Azeez waits for five minutes to see if more people will join the meeting before starting the stream, which is confirmed to be live on YouTube. After introductions, Azeez prepares to share the meeting agenda on screen.

AsyncAPI Conference Planning Updates

Azeez provides updates on the conference working group, highlighting preparations for London and Bangalore editions, with Thulie working to secure more speaker slots for Bangalore beyond the initial six announced. Thulie discusses plans for the 2026 conference, aiming to combine elements from previous years including dedicated AsyncAPI tracks and more intimate events. Bami explains they're developing standardized keynote slides with non-technical AsyncAPI information for newcomers, while Thulie shares that the online conference preparations are underway with designs being reviewed and a call for more talk submissions. Azeez announces the 2024 mentorship program wrap-up event scheduled for Friday at 3 PM UTC, where mentors and mentees will share their experiences.

Mentorship Program and Content Updates

Thulie announces that the mentorship program report is out and encourages everyone to read the blog about the behind-the-scenes work and attend the celebration on Friday. She also shares that the community reorganization is complete and the content bucket now has content, acknowledging the efforts of Mr. Gold, contributors, mentees, and animation for making it possible to display the community repo content on the website. Azeez expresses appreciation for the work done on the content bucket, and Thulie mentions they are now working on a new issue related to the docs.

Documentation Link Management Strategy

Thulie and Mister discuss the issue of broken links due to the reorganization of documents. Mister explains that he initially tried to maintain backward compatibility by linking from GitHub to the website, but after talking with Lukas, they decided to prioritize documentation on the website and link directly between website pages. They agree to update internal links to point within the website for existing documentation, while using Markdown links only for documents not yet available on the website.

Q2 Progress and Upcoming Events

Thulie reports that 16 out of 17 issues were completed for Q2, with one contributor being suspended. Azeez discusses the upcoming Hacktoberfest, noting that unlike previous years, he will only work with maintainers who express interest in participating rather than seeking out repositories. Bami provides marketing updates about upcoming conferences, mentioning that campaigns are being prepared for events in London and Paris, and she needs speaker details for the London Conference to create promotional materials. Thulie confirms that speaker names are available on the website, and she can provide talk titles.

Social Media Performance Analytics Review

Bami presents the social media performance for last month, noting that CFP posts on LinkedIn had an average of 185 impressions with a 10.27% engagement rate, while LinkedIn overall had 430.8 average impressions and a 2% increase in followers. Twitter (X) shows an average of 143 impressions per tweet with minimal engagement, though the percentage increases appear high due to previously low engagement levels. Bami mentions that Buffer only provides analytics for LinkedIn and X, not for YouTube or Mastodon, and shares that the convention spotlight featuring Aish has been published, with Maya's story ready for publication in August and Ugo's story under review.

Marketing Webinar Series Launch Plan

Bami updates the team on the marketing Q2 reports available on GitHub for review and discusses the speaker-generated content strategy suggested by Lukasz. The webinar series will launch on October 30th with Lukasz as the first speaker, followed by Timon in October and Gary in November, with publicity starting in late August. Bami also shares that there's an ongoing conversation about finding an RSVP platform that can serve all AsyncAPI events, with a focus on platforms that are open-source friendly, offering either free or discounted services. Thulie clarifies that for CFP functionality, they already have sponsorship from Conf Engine.

AsyncAPI Events Platform Consolidation

The team discusses using a single platform for all AsyncAPI events, including the mentorship program, which could handle registrations, proposals, and applications. Bami confirms that any platform suitable for a hackathon could work for the mentorship program as well. Azeez provides a comprehensive meeting summary covering London conference preparations, Bangalore conference updates, the upcoming mentorship program wrap-up, documentation updates, the bounty program, design working group formation, Hacktoberfest plans, marketing updates, and the new webinar series launching on September 30th with Lukasz as the first guest.