Get a single Gmail notification immediately whenever someone submits your Google Forms. The workflow watches the Form-linked Google Sheets for new rows and sends a clean, readable email within about a minute—perfect for time-sensitive workflows.
Stay responsive to urgent requests without inbox overload. Get notified immediately when new submissions arrive, with all key details in one clean email.
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Teams collecting support requests, project inputs, or approvals.
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Anyone who needs to respond quickly to new form submissions.
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Perfect for time-sensitive workflows.
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Google account
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A Google Forms linked to a Google Sheets (Responses → “Link to Sheet”)
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Gmail account connected to n8n (OAuth)
🗒️ Use the sticky notes in the n8n canvas to:
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Create a Google Forms and link it to a Google Sheets.
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Credentials: Add/verify Google (Sheets) and Gmail credentials in n8n.
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Add Google Sheets Trigger node.
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Spreadsheet: your Form-linked sheet.
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Polling interval: every 1 minute (or adjust as needed).
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Send Gmail: Add Gmail node and set up recipient team inbox or on-call email.
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Test & Activate: Submit a sample form, wait 1 minute, confirm the email.
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Make sure the workflow is always activated.
You’ll get this:
A Gmail message with key details (requester, summary, priority, link to the sheet), easy to scan and act on.
https://www.youtube.com/watch?v=kO7GdPOJMus
⏰ Trigger: workflow runs every time you get a request from the form (trigger checks every minute)
📝 Prepare: Format the submission into a concise message.
📨 Notify: Sends one Gmail email per submission
Get the free template here https://n8n.io/workflows/7432-instant-gmail-notifications-for-google-form-submissions/