TaskFlow AI - Intelligent Daily Planner

Transform your thoughts into structured daily plans with AI-powered task organization

TaskFlow AI is a smart productivity tool that converts natural language descriptions into organized, prioritized daily plans with time estimates and suggested schedules.

✨ Features

• 🤖 AI-Powered Planning: Uses OpenAI GPT to intelligently categorize and organize tasks
• 📝 Natural Language Input: Simply describe your day in plain English
• 🎯 Smart Categorization: Automatically sorts tasks by priority and type
• ⏰ Time Estimates: Realistic time estimates for each task
• 📅 Suggested Schedule: AI-generated optimal daily schedule
• 🎨 Modern UI: Beautiful, responsive design with Tailwind CSS
• 🎤 Voice Input: Speech-to-text functionality for hands-free planning
• 🌙 Dark Mode: Toggle between light and dark themes
• 💾 Save & Export: Save plans and export as text files
• ⌨️ Keyboard Shortcuts: Ctrl+Enter to generate plans quickly

Quick Start

Prerequisites

• Python 3.8+
• OpenAI API key (optional, falls back to mock data)

Installation

1. Clone the repository

   git clone <repository-url>
   cd taskflow-ai

2. Install dependencies

   pip install -r requirements.txt

3. Set up environment variables

   cp .env.example .env
   # Edit .env and add your OpenAI API key

4. Run the application

   python app.py

5. Open your browser Navigate to http://localhost:5000

📖 Usage

Basic Usage

1. Describe your day in the text area:

   "I need to finish the UI for the dashboard, follow up with the client, 
   prepare slides for tomorrow, and maybe finally go grocery shopping."
   

2. Click "Generate Plan" or press Ctrl+Enter

3. Review your structured plan:

   • Tasks organized by priority and category
   • Time estimates for each task
   • Suggested daily schedule
   • Total estimated time

Advanced Features

• Voice Input: Click the microphone button to speak your tasks
• Save Plans: Click "Save Plan" to store your plan (simulated)
• Export Plans: Download your plan as a text file
• Dark Mode: Toggle the theme with the moon/sun button
• Keyboard Shortcuts: Use Ctrl+Enter to generate plans

Architecture

taskflow-ai/
├── app.py                 # Flask application
├── api/
│   ├── scheduler.py       # AI planning logic
│   └── prompt_templates.py # AI prompts
├── templates/
│   └── index.html        # Main UI template
├── static/
│   └── js/
│       └── app.js        # Frontend JavaScript
├── requirements.txt       # Python dependencies
└── README.md            # This file

🤖 AI Integration

OpenAI API (Recommended)

• Set your OPENAI_API_KEY in the .env file
• Uses GPT-3.5-turbo for intelligent task analysis
• Provides the best categorization and time estimates

Fallback Mode

• Works without API key using keyword-based categorization
• Provides basic task organization and mock data
• Perfect for testing and development

UI Features

• Responsive Design: Works on desktop, tablet, and mobile
• Modern Interface: Clean, intuitive design with Tailwind CSS
• Smooth Animations: Hover effects and transitions
• Real-time Feedback: Loading states and notifications
• Accessibility: Keyboard navigation and screen reader support

Configuration

Environment Variables

Create a .env file with:

OPENAI_API_KEY=your_openai_api_key_here
SECRET_KEY=your_secret_key_here
FLASK_ENV=development

Customization

• Categories: Modify api/scheduler.py to add custom categories
• Styling: Edit templates/index.html for UI changes
• Prompts: Customize AI prompts in api/prompt_templates.py

Deployment

Local Development

python app.py

Production Deployment

Option 1: Render

1. Connect your GitHub repository
2. Set environment variables
3. Deploy automatically

Option 2: Heroku

heroku create taskflow-ai
git push heroku main

Option 3: Docker

FROM python:3.9-slim
WORKDIR /app
COPY requirements.txt .
RUN pip install -r requirements.txt
COPY . .
EXPOSE 5000
CMD ["python", "app.py"]

Testing

Manual Testing

1. Start the application
2. Enter various task descriptions
3. Test voice input functionality
4. Verify export and save features

Example Inputs

Work Day:

"I need to finish the quarterly report, call the marketing team, 
review the budget proposal, and schedule next week's meetings."

Personal Day:

"I want to go grocery shopping, clean the house, 
call my mom, and maybe finally start that book I bought."

Mixed Day:

"Finish the client presentation, pick up dry cleaning, 
follow up on emails, and maybe hit the gym after work."

Future Enhancements

• Calendar Integration: Sync with Google Calendar, Outlook
• Mobile App: React Native version
• Browser Extension: Chrome/Firefox extension
• Team Planning: Collaborative planning features
• Analytics: Track productivity and time usage
• Notifications: Reminder system with push notifications
• Templates: Pre-built plan templates
• AI Learning: Improve suggestions based on user patterns

Contributing

1. Fork the repository
2. Create a feature branch
3. Make your changes
4. Add tests if applicable
5. Submit a pull request

License

This project is licensed under the MIT License - see the LICENSE file for details.

Acknowledgments

• OpenAI for providing the GPT API
• Tailwind CSS for the beautiful styling
• Font Awesome for the icons
• Flask for the web framework

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Built with ❤️ and AI - Transform your productivity with TaskFlow AI!