update

Author: v-aangie

articles/includes/add-action-to-send-email-when-vacation-approved-new-designer.md

@@ -1,18 +1,33 @@
-1. Select **+** to add the **Condition** action.
-1. Select the **Responses Approval response** token from the **Approvals - Start and wait for an approval** action and set it equal to **Approve** in the Parameters tab of the **Condition** action.
+1. To add the **Condition** action, select the plus sign.
+1. In the **Add an action** search field, type **condition**.
+1. In the list below the search field, select the **Condition** action.
+1. In the **Parameters** tab, select the first **Chose a value** field, and then select the lightning bolt icon.
+1. Select the **Responses Approval response** token.
+1. In the next field, select **is equal to** from the dropdown menu.
+1. In the other **choose a value** field, select the lightning bolt icon, and select **Approve**.
 
-1. Select **+** on the **True** branch of the **Condition** action.
+    :::image type="content" source="../articles/media/modern-approvals/add-condition.png" alt-text="Screenshot showing how to add a new action after the condition in classic designer.":::
 
-    :::image type="content" source="media/modern-approvals/add-action-after-condition-new-designer.png" alt-text="Screenshot showing how to add a new action after the condition in the new designer.":::
-1. Enter **send email** into the search box on the **Add an action** card.
-1. Select the **Send an email (V2)** action.
+1. Close the configuration pane.
+1. In the designer, select the plus sign under **True**.
+1. In the **Add an action** search field, type **send email**.
+1. In the list below the search field, select the **Send an email (V2)** action.
+
+    The **Parameters** tab displays. This is the template for the email that is sent when the status of the vacation request changes.
+
+1. Select the **To** field and then select the lightning rod icon.
+1. Select the **Created By Email** token from the **Approvals - Start and wait for an approval** action you created in [Add an approval action](../modern-approvals.md#add-an-approval-action).
+1. In the **Subject** field, type a subject for the email. This example uses *Vacation request approved* as the subject.
+1. In the **Body** box, type a message for the email:
+    1. Type the standard text you want to appear in the email, such as *Your vacation request has been approved by*.
+    1. To insert the name of the person who approved the vacation request, place your cursor in the **Body** box at the location where you want the name to appear, and then select the lightning bolt icon.
+    1. Select a token from the dropdown menu. The following example uses the **Responses Approver name** token.
+    1. To insert the comments from the approver, type *Approver's comments*.
+    1. To insert the comments from the approver, place your cursor in the **Body** box at the location where you want the comments to appear, and then select the lightning bolt icon.
+    1. Select a token from the dropdown menu. The following example uses the **Responses comments** token.
+
+        :::image type="content" source="../articles/media/modern-approvals/yes-email-config-new-designer.png" alt-text="Screenshot showing how to add a new action after the condition in classic designer.":::
 
-    :::image type="content" source="media/modern-approvals/select-send-email-yes-new-designer.png" alt-text="Screenshot showing how to select the send email action in the new designer.":::
-1. Configure the email card to suit your needs.
 
-     >[!NOTE]
-     > **To**, **Subject**, and **Body** are required.
 
-     This card is a template for the email that is sent when the status of the vacation request changes.
 
-     In the **Body** box on the **Send an email (V2)** card, use the **Comments** token from the **Approvals - Start and wait for an approval** action created in [Add an approval action](../modern-approvals.md#add-an-approval-action).

articles/includes/add-action-to-send-email-when-vacation-approved.md

@@ -2,16 +2,16 @@
 1. Select the **Responses Approval response** token from the **Approvals - Start and wait for an approval** action and set it equal to **Approve** in the Parameters tab of the **Condition** action.
 1. Select **Add an action** on the **If yes** branch of the condition.
 
-    :::image type="content" source="media/modern-approvals/add-action-after-condition.png" alt-text="Screenshot showing how to add a new action after the condition in classic designer.":::
+    :::image type="content" source="../articles/media/modern-approvals/add-action-after-condition.png" alt-text="Screenshot showing how to add a new action after the condition in classic designer.":::
+
 1. Enter **send email** into the search box on the **Choose an action** card.
 1. Select the **Send an email (V2)** action.
 
-    :::image type="content" source="media/modern-approvals/select-send-email-yes.png" alt-text="Screenshot showing how to select the send email action in classic designer.":::
+    :::image type="content" source="../articles/media/modern-approvals/select-send-email-yes.png" alt-text="Screenshot showing how to select the send email action in classic designer.":::
 1. Configure the email card to suit your needs.
 
-     >[!NOTE]
+     > [!NOTE]
      > **To**, **Subject**, and **Body** are required.
-
      This card is a template for the email that is sent when the status of the vacation request changes.
 
      In the **Body** box on the **Send an email (V2)** card, use the **Comments** token from the **Approvals - Start and wait for an approval** action created in [Add an approval action](../modern-approvals.md#add-an-approval-action).

articles/includes/add-an-approval-action-new-designer.md

@@ -2,14 +2,12 @@
 1. Type **approval** into the **Add an action** search box.
 1. Select the **Start and wait for an approval** action.
 
-    :::image type="content" source="media/modern-approvals/select-approvals-new-designer.png" alt-text="Screenshot showing how to select the approvals action in the new designer.":::
+:::image type="content" source="media/modern-approvals/select-approvals-new-designer.png" alt-text="Screenshot showing how to select the approvals action in the new designer.":::
 
 1. Configure the **Start and wait for an approval** card to suit your needs.
 
-     >[!NOTE] 
+     > [!NOTE]
      > The **Approval type**,  **Title** and **Assigned To** fields are required.
      > You can use [Markdown](../approvals-markdown-support.md) to format the **Details** field.
-     > 
-     >
 
-    :::image type="content" source="media/modern-approvals/provide-approval-config-info-new-designer.png" alt-text="Screenshot showing how to configure the Start and wait for an approval card in the new designer.":::
+:::image type="content" source="media/modern-approvals/provide-approval-config-info-new-designer.png" alt-text="Screenshot showing how to configure the Start and wait for an approval card in the new designer.":::

articles/includes/media/modern-approvals/provide-approval-config-info-new-designer.png

@@ -13,7 +13,7 @@ ms.reviewer: angieandrews
 ms.service: power-automate
 ms.subservice: cloud-flow
 ms.topic: how-to
-ms.date: 05/08/2025
+ms.date: 05/27/2025
 search.audienceType: 
   - flowmaker
   - enduser
@@ -28,9 +28,9 @@ Approvers can respond to requests from their email inbox, the approvals center i
 
 ## Create an approval flow
 
-Here's an overview of the flow you create and test:
+Here's an overview of the flow you create and test. In this example, you use SharePoint Online as the trigger, but you can use any other trigger to start your approval flow.
 
-   :::image type="content" source="./media/modern-approvals/create-flow-overview.png" alt-text="Screenshot of an approval flow overview."::: 
+   :::image type="content" source="./media/modern-approvals/create-flow-overview.png" alt-text="Screenshot of an approval flow overview.":::
 
 The flow performs the following steps:
 
@@ -80,15 +80,15 @@ Follow these steps to add a trigger to your flow:
 
 [!INCLUDE [add-trigger-when-sharepoint-item-created](includes/add-trigger-when-sharepoint-item-created.md)]
 
-   The **Site Address** and the **List Name** are the items you noted earlier in this walkthrough.
+   The **Site Address** and the **List Name** are the items you created in the SharePoint online list in the  [Prerequisites](#prerequisites) section.
 
    :::image type="content" source="./media/modern-approvals/select-sharepoint-site-info-new-designer.png" alt-text="Screenshot showing SharePoint site information selection in the new designer.":::
 
 # [Classic designer](#tab/classic-designer)
 
 [!INCLUDE [add-trigger-when-sharepoint-item-created](includes/add-trigger-when-sharepoint-item-created.md)]
 
-   The **Site Address** and the **List Name** are the items you noted earlier in this walkthrough.
+   The **Site Address** and the **List Name** are the items you created in the SharePoint online list in the  [Prerequisites](#prerequisites) section.
 
    :::image type="content" source="./media/modern-approvals/select-sharepoint-site-info.png" alt-text="Screenshot showing SharePoint site information selection in the classic designer.":::
 
@@ -147,15 +147,13 @@ Follow these steps to send an email if the vacation request is approved:
 
 # [New designer](#tab/new-designer)
 
-[!INCLUDE [add-action-to-send-email-when-vacation-approved](includes/add-action-to-send-email-when-vacation-approved-new-designer.md)]
-
-   :::image type="content" source="./media/modern-approvals/yes-email-config-new-designer.png" alt-text="Screenshot showing email configuration for approved requests in the new designer.":::
+[!INCLUDE [add-action-to-send-email-when-vacation-approved-new-designer](includes/add-action-to-send-email-when-vacation-approved-new-designer.md)]
 
 # [Classic designer](#tab/classic-designer)
 
 [!INCLUDE [add-action-to-send-email-when-vacation-approved](includes/add-action-to-send-email-when-vacation-approved.md)]
 
-   :::image type="content" source="./media/modern-approvals/yes-email-config.png" alt-text="Screenshot showing email configuration for approved requests in the classic designer.":::
+   :::image type="content" source="..articles/media/modern-approvals/yes-email-config.png" alt-text="Screenshot showing email configuration for approved requests in the classic designer.":::
 
 ---
 
@@ -222,7 +220,6 @@ Follow these steps to update actions for rejected requests:
 
    Now that you created the flow, it's time to test it!
 
-
 # [Classic designer](#tab/classic-designer)
 
 [!INCLUDE [add-action-to-update-sharepoint-with-rejection](includes/add-action-to-update-sharepoint-with-rejection.md)]