Board of Trustees Admin

Administration and Documentation

Board of Trustees

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Contents of this page:

• Orientation checklist
• Project Team page update
• Closing tasks checklist

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Orientation checklist

This Issue represents introductory tasks for the orientation of **Forename Surname** @github-username who is a new member of ProgHist Ltd's Board of Trustees.

## Welcome

Welcome to ProgHist Ltd's Board! ✨ 

## What the PH team will do:

- [ ] Our Publishing Team will update your profile information on [the Project Team pages](https://programminghistorian.org/en/project-team#proghist-ltd) of our website #ISSUE
- [ ] @anisa-hawes will invite you to the private #trustees Slack channel
- [ ] @drjwbaker will add you to the [Charity Commission's record of ProgHist Ltd's Trustees](https://register-of-charities.charitycommission.gov.uk/en/charity-search/-/charity-details/5181272/trustees)
- [ ] @drjwbaker will add you to the [Companies House record of ProgHist Ltd's Trustees](https://find-and-update.company-information.service.gov.uk/company/12192946/officers) 
- [ ] @anisa-hawes will invite you to the next scheduled BoT meetings

## What you need to do:

- [ ] Read [The Essential Trustee guidance](https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3/the-essential-trustee-what-you-need-to-know-what-you-need-to-do)
- [ ] Provide/set up a Google-enabled email address for our Google Group
- [ ] Provide/set up a GitHub username for our Submissions Repository
- [ ] Read the [Privileges and Responsibilities of Membership page of our Wiki](https://github.com/programminghistorian/jekyll/wiki/Privileges-and-Responsibilities-of-Membership) (for general information about how the project functions)
- [ ] Read the [Code of Conduct](https://github.com/programminghistorian/jekyll?tab=coc-ov-file#code-of-conduct)


## The Culture of our Project

We have invited you to join the team because we value your opinions. We encourage all of our editors to contribute to discussions on GitHub or via email, and to civilly express their views, even if they disagree with any or all other members. This right to express one's opinions is central to our project. Please take this to heart.

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Project Team page update

- name: Forename Surname
  url: "url"
  twitter: 
  email: 
  github: 
  team: true
  team_start: YYYY
  institution: 
  sortname: Surname
  orcid: 0000-0000-0000-0000
  affiliation:
    en: |
      Institution, City, Country
    es: |
      Institution, City, País
    fr: |
      Institution, City, Pays
    pt: |
      Institution, City, País
  bio:
    en: |
      Forename Surname is Role at Department in Institution, City, Country.
    es: |
      Nombre Apellido es Función en el Departamento de la Institución, Ciudad, País.
    fr: |
      Prénom Nom est Rôle du Département de l'Institution, Ville, Pays.
    pt: |
      Nome Próprio Apelido é Função no Departamento na Instituição, Cidade, País.
   team_roles:
    - proghist
  status: volunteer

Note:

• team_roles and status should be selected from the teamroles.yml file.

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Closing Tasks Checklist

If a Trustee steps down from their role, also refer to Closing PR template, Closing commit template.

Title: BoT closing tasks for Forename Surname

This Issue represents closing tasks for Forename Surname @trustee who is retiring from ProgHist Ltd's Board of Trustees.

Sincere thanks, NAME, for all that you have contributed and helped us achieve during your time working on the project. ✨ 

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## What the PH team will do:

- [ ] Our Publishing Team will update your profile information on [the Project Team pages](https://programminghistorian.org/en/project-team#proghist-ltd) of our website + add your name to the Membership History list on the Project Team pages
- [ ] @anisa-hawes will review all service integrations, to ensure none remain connected to your account
- [ ] @anisa-hawes will remove your membership to our Github Organisation
- [ ] @anisa-hawes will remove your Write access to ph_submissions
- [ ] @anisa-hawes will remove you from the private #trustees Slack channel
- [ ] @anisa-hawes will remove your access to our internal social channels 
- [ ] @anisa-hawes will remove you from our Project Team Google Group
- [ ] @anisa-hawes will cancel your invitations to any forthcoming BoT meetings
- [ ] @drjwbaker will remove you from the [Charity Commission's record of ProgHist Ltd's Trustees](https://register-of-charities.charitycommission.gov.uk/en/charity-search/-/charity-details/5181272/trustees)
- [ ] @drjwbaker will remove you from the [Companies House record of ProgHist Ltd's Trustees](https://find-and-update.company-information.service.gov.uk/company/12192946/officers) 

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