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how-to-configure-new-repository.md

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How we configure repositories

Naming

Most repositories have a name pattern like this: open-telemetry/opentelemetry-foo. The reason to include opentelemetry in the name of the repository is to simplify repositories distinction in forks. So when one will fork the repository - fork's name will still indicate that this repository is from OpenTelemetry organization.

Repository settings

General

Everything not mentioned is left at the GitHub default.

  • Merging pull requests
    • Allow merge commits: unchecked
    • Allow squash merging: ✔️
    • Allow rebase merging: unchecked
    • (only allowing squash merging to ensure a clean history)
  • Automatically delete head branches: ✔️
    • (so that merged branches are not left lying around)

A note on discussions: Discussions are disabled by default when creating a new repository. Maintainers may enable discussions, but in doing so take on the responsibility of moderating conversations in accordance with the code of conduct. Maintainers who enable discussions are encouraged to configure the discussion categories to suit their needs, e.g. by removing categories which overlap with issues.

Collaborators and Teams

  • Every repository has three teams associated with it. Typically for the repository opentelemetry-foo they will be named foo-triagers, foo-approvers, and foo-maintainers.
  • The foo-maintainers team should be a member of the foo-approvers team, and the foo-approvers team should be a member of the foo-triagers team.
  • Every member of foo-maintainers should be included explicitly in foo-approvers and foo-triagers with the "Maintainer" role. This allows repository maintainers to invite new approvers and triagers to the team.
  • Every member of foo-maintainers should have the "Maintainer" role on the foo-maintainers team. This allows repository maintainers to invite new maintainers to the team.
  • The team foo-triagers has Triage permissions for the repository. If repository is using the Project Boards, foo-triagers should have Write permissions to have access to the Project Boards. Do not add members of foo-triagers to the CODEOWNERS file, as their approvals should not count towards the required number of approvals for merging.
  • The team foo-approvers has Write permissions for the repository.
  • The team foo-maintainers has Maintain permissions for the repository.

If requested, foo-maintainers will be granted Admin permissions, and in return they must document any changes they make to the repository settings in a file named .github/repository-settings.md in their repository (other than temporarily disabling "Do not allow bypassing the above settings", see branch protection rules below).

Branches

Default branch: main

Branches > Branch protection rules

The order of branch protection rules is important, from docs.github.com:

If a repository has multiple protected branch rules that affect the same branches, the rules that include a specific branch name have the highest priority.

Protected branch rules that mention a special character, such as *, ?, or ], are applied in the order they were created, so older rules with these characters have a higher priority.

Branch protection rule: main

Everything not mentioned is unchecked.

  • Require a pull request before merging: ✔️
    • Require approvals: ✔️
      • Required number of approvals before merging: 1
    • Require review from Code Owners: ✔️
  • Require status checks to pass before merging: ✔️
    • Require branches to be up to date before merging: ✔️
    • Status checks that are required:
      • EasyCLA
  • Do not allow bypassing the above settings: ✔️
  • Restrict who can push to matching branches: ✔️
    • Restrict pushes that create matching branches: ✔️
    • Organization administrators, repository administrators, and users with the Maintain role

Important: the only ones of these rules which may be changed are

  • Required number of approvals before merging
    • (this can also be more than 1)
  • Require branches to be up to date before merging
    • (this can also be unchecked)
  • Status checks that are required
    • More status checks can be added, but EasyCLA cannot be removed
  • Do not allow bypassing the above settings
    • Maintainers may temporarily disable this

Note: EasyCLA check should show up automatically. If it doesn't, open a Jira ticket with the EasyCLA team.

Branch protection rule: dependabot/**/**

Everything not mentioned is unchecked.

  • Allow force pushes: ✔️
    • Everyone (all users with push access)
      • (so that dependabot can rebase its pull requests)
  • Allow deletions: ✔️
    • (so that branches can be deleted after merging)

Note: "Require a pull request before merging" and "Require status checks to pass before merging" both need to be unchecked so that these branches can be directly updated (without going through a pull request).

Branch protection rule: renovate/**/**

Same as for dependabot/**/** above.

This branch protection rule is not set up automatically, but can be added for any repositories that are using Renovate.

Branch protection rule: **/**

Same as for main above.

Actions > General

  • Fork pull request workflows from outside collaborators
    • Require approval for first-time contributors who are new to GitHub
      • (this can also be Require approval for first-time contributors)

Code Security

  • Dependabot alerts: ✔️
  • Dependabot security updates: ✔️

CODEOWNERS

Root-level CODEOWNERS file on the repository should include superset of people from both foo-approvers and foo-maintainers.

Best practices

It is recommended to follow these best practices:

  1. Set up a security scanning tool like, for example, Github CodeQL.
  2. Set up a test coverage scanning tool like, for example, Codecov.
  3. Add status badges for passing builds and scans to the root README.

Permission changes

In order to change repository permissions (e.g., for temporary or permanent admin access, adding branch protection rules, or adding a new triagers team), an issue in the community repository needs to be created to keep track of changes. Please use the "Repository Maintenance Request" issue template for such requests. For temporary permission changes, the issue should be kept open until the work is finished and permissions can be reverted again.