Update DataRetentionSettings configuration defaults and add possible values

- Updated RetentionIdsBatchSize default from 1000 to 100
- Updated BoardsRetentionDays default from 0 to 365 days
- Updated EnableMessageDeletion default from true to false
- Updated EnableFileDeletion default from true to false
- Updated EnableBoardsDeletion default from true to false
- Updated BatchSize default from 1000 to 3000
- Added possible values information for all settings

Co-authored-by: Carrie Warner (Mattermost) <cwarnermm@users.noreply.github.com>

Author: claude[bot]

source/configure/compliance-configuration-settings.rst

@@ -126,7 +126,7 @@ Time between batches
 
 The time in milliseconds between batches processed during data retention job execution. This setting helps control the rate at which data is deleted to reduce database load during retention operations.
 
-Default is 100 milliseconds.
+Default is 100 milliseconds. Possible values are any positive integer (≥ 0).
 
 +--------------------------------------------------------------------------------------------------------------------------+
 | This feature's ``config.json`` setting is ``"TimeBetweenBatchesMilliseconds": 100`` with numerical input.               |
@@ -137,107 +137,107 @@ Default is 100 milliseconds.
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.RetentionIdsBatchSize
   :environment: MM_DATARETENTIONSETTINGS_RETENTIONIDSBATCHSIZE
-  :description: The number of retention IDs to process in a single batch during data retention job execution. Default is 1000.
+  :description: The number of retention IDs to process in a single batch during data retention job execution. Default is 100.
 
 Retention IDs batch size
 ~~~~~~~~~~~~~~~~~~~~~~~~~
 
 The number of retention IDs to process in a single batch during data retention job execution. This setting controls how many items are processed together for optimal performance.
 
-Default is 1000.
+Default is 100. Possible values are any positive integer (≥ 0).
 
 +-----------------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"RetentionIdsBatchSize": 1000`` with numerical input.       |
+| This feature's ``config.json`` setting is ``"RetentionIdsBatchSize": 100`` with numerical input.        |
 +-----------------------------------------------------------------------------------------------------------+
 
 .. config:setting:: boards-retention-days
   :displayname: Boards retention days (Data Retention)
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.BoardsRetentionDays
   :environment: MM_DATARETENTIONSETTINGS_BOARDSRETENTIONDAYS
-  :description: Set how long Mattermost keeps boards data. Default is 0 (disabled).
+  :description: Set how long Mattermost keeps boards data. Default is 365 days.
 
 Boards retention days
 ~~~~~~~~~~~~~~~~~~~~~
 
 Set how long Mattermost keeps boards data. When set to a value greater than 0, boards data older than the specified number of days will be deleted during retention job execution.
 
-Default is 0 (disabled).
+Default is 365 days. Possible values are any non-negative integer (≥ 0).
 
 +-----------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"BoardsRetentionDays": 0`` with numerical input.     |
+| This feature's ``config.json`` setting is ``"BoardsRetentionDays": 365`` with numerical input.   |
 +-----------------------------------------------------------------------------------------------------+
 
 .. config:setting:: enable-message-deletion
   :displayname: Enable message deletion (Data Retention)
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.EnableMessageDeletion
   :environment: MM_DATARETENTIONSETTINGS_ENABLEMESSAGEDELETION
-  :description: Enable or disable message deletion during data retention job execution. Default is true.
+  :description: Enable or disable message deletion during data retention job execution. Default is false.
 
 Enable message deletion
 ~~~~~~~~~~~~~~~~~~~~~~~
 
 Enable or disable message deletion during data retention job execution. When set to false, messages will not be deleted regardless of other retention settings.
 
-Default is true.
+Default is false. Possible values are true or false.
 
 +-----------------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"EnableMessageDeletion": true`` with boolean input.        |
+| This feature's ``config.json`` setting is ``"EnableMessageDeletion": false`` with boolean input.       |
 +-----------------------------------------------------------------------------------------------------------+
 
 .. config:setting:: enable-file-deletion
   :displayname: Enable file deletion (Data Retention)
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.EnableFileDeletion
   :environment: MM_DATARETENTIONSETTINGS_ENABLEFILEDELETION
-  :description: Enable or disable file deletion during data retention job execution. Default is true.
+  :description: Enable or disable file deletion during data retention job execution. Default is false.
 
 Enable file deletion
 ~~~~~~~~~~~~~~~~~~~~
 
 Enable or disable file deletion during data retention job execution. When set to false, files will not be deleted regardless of other retention settings.
 
-Default is true.
+Default is false. Possible values are true or false.
 
 +--------------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"EnableFileDeletion": true`` with boolean input.        |
+| This feature's ``config.json`` setting is ``"EnableFileDeletion": false`` with boolean input.       |
 +--------------------------------------------------------------------------------------------------------+
 
 .. config:setting:: enable-boards-deletion
   :displayname: Enable boards deletion (Data Retention)
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.EnableBoardsDeletion
   :environment: MM_DATARETENTIONSETTINGS_ENABLEBOARDSDELETION
-  :description: Enable or disable boards deletion during data retention job execution. Default is true.
+  :description: Enable or disable boards deletion during data retention job execution. Default is false.
 
 Enable boards deletion
 ~~~~~~~~~~~~~~~~~~~~~~
 
 Enable or disable boards deletion during data retention job execution. When set to false, boards data will not be deleted regardless of other retention settings.
 
-Default is true.
+Default is false. Possible values are true or false.
 
 +----------------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"EnableBoardsDeletion": true`` with boolean input.        |
+| This feature's ``config.json`` setting is ``"EnableBoardsDeletion": false`` with boolean input.       |
 +----------------------------------------------------------------------------------------------------------+
 
 .. config:setting:: batch-size-data-retention
   :displayname: Batch size (Data Retention)
   :systemconsole: Compliance > Data Retention Policies
   :configjson: .DataRetentionSettings.BatchSize
   :environment: MM_DATARETENTIONSETTINGS_BATCHSIZE
-  :description: The number of records to process in a single batch during data retention job execution. Default is 1000.
+  :description: The number of records to process in a single batch during data retention job execution. Default is 3000.
 
 Batch size
 ~~~~~~~~~~
 
 The number of records to process in a single batch during data retention job execution. This setting controls how many records are processed together for optimal performance.
 
-Default is 1000.
+Default is 3000. Possible values are any positive integer (≥ 0).
 
 +-------------------------------------------------------------------------------------------------+
-| This feature's ``config.json`` setting is ``"BatchSize": 1000`` with numerical input.        |
+| This feature's ``config.json`` setting is ``"BatchSize": 3000`` with numerical input.        |
 +-------------------------------------------------------------------------------------------------+
 
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