The system comes with built-in systems for organizations (workspaces) and profiles. Below the default implementation is outlined. This is not set in stone and can be changed.
Each profile is created together with a personal organization in which only that profile can be a member. Personal organizations act as a personal space where a user can store resources they wish other users cannot access.
Personal organizations cannot be removed or leaved. This is to avoid leaving profiles in a state without being associated to any organizations.
Any profile can by default create new organizations.
If the system is to be introduced into a SaaS, it is recommended require a subscription per organization.
An organization admin can remove a member (but not their self). If that member has this organization as active, their active organization is changed to their personal one.
It is possible for a profile to leave an organization if:
- They are not the last member of that organization
- They are not the last admin of that organization
An organization can be deleted at any time by its admins. When doing so, all associated data is completely deleted. All members are informed about the action and then removed from the organization.
By default, when an organization is deleted, all its associated journal entries are also removed.
When profiles are deleted, all their associated data is removed as well. In order to keep the data it is recommended that profiles are instead disabled/soft-deleted. This works as long as there is no regulation requiring users to be able to delete their data.
By default, when a profile is deleted, all its associated journal entries are also removed.