HUU: PM Agenda and Meeting Minutes #692

sanya301 · 2024-05-14T18:30:31Z

Overview

This issue tracks the agenda for the PM meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

# 2024-05-15 PM Agenda and Minutes 

## Prework
- [ ] label audit #354

## Roll Call

- [ ] Ariel
- [ ] Jasika
- [ ] Lola
- [ ] Sanya

## Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=new+issue+approval)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Ariel](https://github.com/hackforla/HomeUniteUs/issues/assigned/lasryariel)
       - [ ] [Jasika](https://github.com/hackforla/HomeUniteUs/issues/assigned/jasika-ai)
       - [ ] [Lola](https://github.com/hackforla/HomeUniteUs/issues/assigned/lola3736)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

## New Items and Items from Previous Meeting

## Actions taken or notes about stuff from the meeting:

## New Task Items

The text was updated successfully, but these errors were encountered:

sanya301 · 2024-05-17T01:51:45Z

Placeholder for prior agendas

sanya301 · 2024-05-17T01:52:49Z

sanya301 · 2024-05-17T01:56:13Z

lasryariel · 2024-05-24T02:08:37Z

lasryariel · 2024-05-29T02:05:29Z

sanya301 · 2024-06-07T02:04:26Z

sanya301 · 2024-06-12T03:49:56Z

sanya301 · 2024-06-21T02:02:59Z

lasryariel · 2024-06-28T00:14:14Z

2024-06-27 PM Agenda and Minutes

Prework

label audit Weekly label and board check #354

Roll Call

Ariel
Jasika
Lola
Sanya

Recurring items:

review any issues that are in the new issue approval column
Accountability and Support Check
- Review assignments for each PM
  - Ariel
  - Jasika
    - Make sure all stories are labeled "Ready for ..." or be In Progress
    - Double check that any matching questions in the open questions google doc have been accounted for
  - Lola
  - Sanya

Actions taken or notes about stuff from the meeting:

Create a listing for a user researcher?
- Ariel: Another Designer and Back End dev are needed too. Is that PM responsibility?
  - Discussed role posting responsibilities
    - historically Sanya has posted roles, not sure what the official policy for hackforla is (could confirm with Bonnie)
    - We do need work documented as issues before we post a role, so at least for research role we need Ed to work through what they will be doing and create issues.
Discuss Background Checks requirement for each persona
- For MVP background check in HUU or Guest/Host is just informing them that the background check will happen (already implemented)/has been completed
- For Coordinator they will just have the ability to confirm that the background check was completed successfully or not

New Task Items

lola3736 · 2024-08-08T05:04:11Z

2024-08-08 PM Agenda and Minutes

Roll Call

Team Introduction

New team members
Onboarding
Proposal to change team meeting to 6pm

Prework

label audit Weekly label and board check #354

Project Board Cleanup:

Recurring Items (7)

Ice Box (5)

Review / Feedback Needed (10)

New / Issue Approval (15)

Prioritized Backlog (2)

In Progress (8)

UAT (1)

Section 2 | Coordinator: Invite Guest #520

Legacy Tickets (20)

Actions taken or notes about stuff from the meeting:

New team members requested overview of project tools
- GitHub
- Figma
Team to decide on persona to work on:
- Coordinator
- Guest
- Host

New Task Items

lola3736 · 2024-08-16T00:29:52Z

lola3736 · 2024-08-23T09:39:27Z

2024-08-22 PM Agenda and Minutes

Roll Call

Recurring Items

Workflow Review - Status

Persona Breakout Session

Section 2: Application and Onboarding Process

Coordinator
Guest
Host

Miscellaneous

Persona Assignment
Coordinator
- Ariel (PM lead)
- Gaberiella (PM)
Guest
- Jasika (PM Lead)
- Teja (PM)
Host
- Jasmine (PM Lead)
- Teja (PM)

lola3736 · 2024-09-13T00:14:15Z

2024-09-12 PM Agenda and Minutes

Roll Call

Recurring Items

Project Board Cleanup - Weekly label and board check

Workflow Review - Status

Persona Breakout Session

Section 2: Application and Onboarding Process

Coordinator
Guest
Host

Miscellaneous

lola3736 · 2024-09-26T06:11:40Z

2024-09-26 PM Agenda and Notes

Recurring Items

Project Board Cleanup - Weekly label and board check
Round Table - Team update and question
Team Sharing

Persona Breakout Session

Coordinator
Guest
Host

Summary Meeting Notes

Roll Call

lola3736 · 2024-10-03T23:28:29Z

lola3736 · 2024-10-11T00:23:58Z

2024-10-10 PM Agenda and Notes

Recurring Items

Project Board Cleanup - Weekly label and board check
Round Table - Team update and question

Persona Breakout Session

Coordinator
Guest
Host

Summary Meeting Notes

Project timeline tracking and coordinate ongoing work across teams.

Key Takeaways

Implementing a new approach to track project timelines using GitHub milestones and issues
Teams will focus on completing current work before collectively deciding on next priorities
Design work for features will be tracked separately by PMs to streamline process, currently this is performed for Coordinator persona
PM CoP meeting on October 11; teams should update issue HUU - Project Update (PM CoP) #800 with project status
Topics

Timeline Tracking Implementation

Decided to use GitHub milestones and issues to track project timelines
Each role (PM, Design, Dev) will have separate issues with start/end dates
Milestones will encompass related issues for a feature or work package
Team will start with high-level tracking and adjust granularity as needed

Current Work Status

Coordinator team has completed feature list documentation
Design team working on wireframes and user flows for current stories
Some delays due to team member illness and relocation

Next Steps Planning

After completing current work, team will collectively review and decide on next priorities
Will assess completion of account creation phase before moving to next section
Plan to involve dev team in prioritization discussions for efficiency

Project Documentation

Need to add features and PRD documentation to project setup or ongoing milestones
Design team to incorporate their tasks (wireframes, user flows) into existing milestones
Research Meeting
Scheduled for next Wednesday at 4:30 PM Pacific Time
Jasmine, Ariel and Jasika added to the meeting invite

Next Steps

Ariel to update GitHub with new timeline tracking approach for coordinator work
Team members to estimate completion dates for current work
Update issue HUU - Project Update (PM CoP) #800 with latest project status for COP meeting
Attend COP meeting tomorrow to potentially discuss project updates
Schedule team discussion to review account creation progress and plan next priorities
Action Items
Follow up with Tejas on feature prioritization work, determine timeline for completion - Jasmine Guraya
Finalize setup of GitHub project tracking for current work - add milestones, issues with dates for PM stories, design work
Ariel Lasry
Update issue HUU - Project Update (PM CoP) #800 for COP meeting - note no change from last week due to Priyanka's illnessm - Gabriella Dominic

Roll Call

lola3736 · 2024-10-17T23:23:11Z

lola3736 · 2024-10-25T00:09:23Z

2024-10-24 PM Agenda and Notes

Recurring Items

Project Board Cleanup - Weekly label and board check
Section 2 - Intake Profile & Onboarding Process
- Sub-flow 2a: Host Intake Profile Proces
- Sub-flow 2a: Host Intake Profile - Initial Review & Verification
- Sub-flow 2b: Guest Intake Profile - Review & Verification
- Sub-flow 2b: Guest Profile: Completion Process
- Sub-flow 2e: Host In-Person Verification & Training
- Sub-flow 2ei: Host / Coordinator Interview
- Sub-flow 2eii: Home Inspection
- Sub-flow 2eiii: Host Training Session
- Sub-flow 2f: Host Profile Review & Completion Process
- Sub-flow 2f: Host Application - Final Review & Verification
- Sub-flow 2g: Guest In-Person Verification & Training
- Sub-flow 2gi: Guest Coordinator Interview
- Sub-flow 2gii: Guest Training Session
- Coordinator Dashboard
- Status of Features Documentation
- October Goals
- Product CoP Meeting - update status
- Round Table - Team update and question

Persona Breakout Session

Coordinator
Guest
Host

Summary Meeting Notes

###Meeting Purpose

Discuss project progress, prioritize features, and align on next steps for the Home Unite Us project.

Key Takeaways

Focus shifting to building workflow features in Section 2 of the project plan
Team to discuss strategy for writing user stories and collaborating with design team
Need to refine feature documentation and prepare for stakeholder review
Aim to create a Product Requirements Document (PRD) to align team on project goals

Topics

Project Progress and Next Steps
- Account creation (Section 1) is completed and demo-ready
- Focus now on Section 2 features for both coordinator and host workflows
- Team to decide on approach: write all stories first or iterate with design team
- Goal: Create a pipeline of completed stories while working with design concurrently
- Need to establish rough timelines for story writing and design process
Feature Documentation Review
Team to update feature list with clear, specific feature names (e.g., "calendaring", "notifications")
Jasmine to confirm completion of documentation
Document to be shared with design and dev teams for review next week
Bonnie (stakeholder) to provide feedback on features
Project Achievements and Reporting
- Difficulty identifying public-facing achievements due to project's long timeline
- Considering highlighting first demo to stakeholders as an achievement
- Team to update product status before next meeting if time allows
Process Improvement Discussions
- Gabriella suggested capping design feedback rounds to 2-3 to improve efficiency
- Lola emphasized flexibility in feature prioritization for MVP vs. future iterations
- Discussed importance of documenting all feature ideas, even if not implemented immediately
Product Requirements Document (PRD)
- Lola working on creating a PRD to align team on project goals and north star
- PRD will help new team members quickly understand project context
- Aiming to complete PRD in the next couple of weeks

Next Steps

Team leads to discuss strategy for user story writing and design collaboration
Update feature documentation with specific feature names and descriptions
Prepare for Bonnie's review of wireframes next week
Continue working on next set of user stories
Lola to progress on creating the Product Requirements Document (PRD)
Team to update project status before next meeting (if time allows)
Prepare for accomplishments review in tomorrow's meeting

Status

Action from 2024-10-10 meeting
- Team members to estimate completion dates for current work
- Schedule team discussion to review account creation progress and plan next priorities
  Action Items
- Follow up with Tejas on feature prioritization work, determine timeline for completion - Jasmine Guraya
- Finalize setup of GitHub project tracking for current work - add milestones, issues with dates for PM stories, design work
  Ariel Lasry

Roll Call

lola3736 · 2024-10-31T20:21:22Z

2024-10-31 PM Agenda and Notes

Recurring Items

Summary Meeting Minutes

Meeting Purpose

Working session to review and update project tasks, discuss timelines, and plan for team growth.

Key Takeaways

Team aims to complete the project by June 2024, with a focus on streamlining processes and increasing development capacity
Current focus is on finalizing designs for coordinator, host, and guest interfaces
Plan to recruit 4-6 new developers in January, prioritizing skilled individuals who can work independently
Need to balance bringing in junior developers with experienced ones to maintain productivity

Topics

Task Review and Updates

Reviewed and updated several GitHub issues, moving items between backlogs and in-progress states
Discussed the need to clean up labels, particularly "ready for product review"
Identified issues with merging pull requests, particularly for the engineering handoff template

Design Progress

Coordinator design is progressing well, with wireframes nearly complete
Host and guest designs have approved high-fidelity mockups, now working on wireframes
Bonnie (stakeholder) has made decisions on design direction, pushing for faster progress

Timeline and Delivery Goals

Aiming for project completion by June 2024, latest September 2024
Plan to present to stakeholders in August 2024
Acknowledged the need for faster progress and streamlined decision-making

Team Growth and Onboarding

Discussed bringing in 4-6 new developers in January
Emphasized the importance of quality over quantity in new hires
Suggested a 1:1 ratio of junior to experienced developers for effective mentoring

Process Improvements

Discussed need for smaller, more frequent reviews with Bonnie to speed up feedback cycles
Agreed to be more accepting of Bonnie's feedback to move faster, with plans to refine later

Community of Practice

Briefly discussed marketing aspects, decided to wait for Bonnie's review of current materials

Next Steps

Ariel to work with Tyler on planning for January developer onboarding
Team to focus on completing current design work, particularly wireframes for host and guest interfaces
Lola to continue working on PRD and documentation behind the scenes
Attempt to integrate Fathom for note-taking in PM CoP meetings
Team to prepare for increased pace and streamlined processes starting in January
Jasika to provide status and confirm if label "ready for product" is still applicable Section 3 | Host Public Profile (which will be visible to Guest) #617
Jasmine to provide status, this issue is in the ice box, confirm if label "ready for product" is applicable - [ ] Host Registration - Remove role selection screen, signup is only for host #779
Lola to share draft Feature List with Design and Dev team for feedback

Roll Call

jasika-ai · 2024-11-08T01:02:08Z

#617 is a Guest Persona story. I was under the impression @sm10949 or @jasmineg95 are working on it. If not, let me know. I am happy to take it

lola3736 · 2024-11-08T18:34:49Z

2024-11-08 PM Agenda and Notes

Recurring Items

Project Board Cleanup - Weekly label and board check

Summary Meeting Minutes

Meeting Purpose

Review project board status and discuss engineering updates for Home Unite Us (HUU) project.

Key Takeaways

Project board needs cleanup; many draft issues require review and updating
Engineering team moved test website to qa.homeunite.us; some sign-up functionality still needs fixing
Eric from engineering will join coordinator team breakouts to contribute to design process
Research team awaiting requests for validation studies from product team

Topics

Project Board Review

Went through draft issues to understand current status and assign ownership
Many old issues need updating or closing (e.g., host application form, glossary of terms)
Some duplication found (e.g., intake profile vs. application form) - need to consolidate
Team to review draft issues before Thursday's call to discuss and update statuses

Engineering Updates

Test website moved from dev.homeunite.us to qa.homeunite.us
Google sign-in and account creation still being fixed on new site
Eric (engineer) will join coordinator team breakouts on Tuesdays to contribute to design process
Current focus is on completing backend transfer; minimal visible changes for now

Research Requests

Research team has preliminary workings but needs more input
Team members encouraged to fill out questionnaire with research requests
Jasika plans to submit a validation request

Labeling and Organization

Discussed proper use of "draft" label and when to remove it
Identified need to standardize terminology (e.g., intake form vs. application form)
Plan to review project board, check team status and clean up labels on Thursday's call

Next Steps

Ariel to review engineering-related draft issues and update statuses
Team to review draft issues before Thursday's call
Jessica and others to submit research requests via questionnaire
Continue project board cleanup and label standardization
Follow up on fixing sign-up functionality on qa.homeunite.us

Action Items

Update host signature story, move to appropriate board section - Jasika Kalra
Review/update engineering draft issues on project board - Ariel Lasry

Roll Call

lola3736 · 2024-11-15T00:23:46Z

sanya301 added Role: PM Feature: Administrative Administrative chores, etc... Feature: Agenda labels May 14, 2024

sanya301 added this to the x- Continuous milestone May 14, 2024

sanya301 self-assigned this May 14, 2024

sanya301 mentioned this issue May 17, 2024

HUU: Lead PM/ORG Agenda and Meeting Minutes #364

Open

sanya301 closed this as completed May 17, 2024

sanya301 reopened this May 17, 2024

ExperimentsInHonesty added the points: missing label May 17, 2024

lasryariel removed the points: missing label Jun 7, 2024

ExperimentsInHonesty added this to P: HUU: Project Board Jun 7, 2024

ExperimentsInHonesty moved this to Recurring Items in P: HUU: Project Board Jun 7, 2024

lasryariel added the points: 1 Can be done in 4-6 hours label Jun 19, 2024

jasika-ai removed this from P: HUU: Project Board Jul 24, 2024

ExperimentsInHonesty added this to P: HUU: Project Board Aug 2, 2024

github-project-automation bot moved this to New Issue Approval in P: HUU: Project Board Aug 2, 2024

sanya301 moved this from New Issue Approval to Recurring Items in P: HUU: Project Board Aug 7, 2024

lola3736 assigned lola3736 and unassigned sanya301 Aug 15, 2024

lola3736 added the Complexity: Small Issue has detailed instructions to resolve and the task is simple. label Aug 27, 2024

ExperimentsInHonesty mentioned this issue Oct 19, 2024

Epic: Marketing: Home Unite Us hackforla/marketing#71

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HUU: PM Agenda and Meeting Minutes #692

HUU: PM Agenda and Meeting Minutes #692

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HUU: PM Agenda and Meeting Minutes #692

HUU: PM Agenda and Meeting Minutes #692

Comments

sanya301 commented May 14, 2024 • edited Loading

Overview

Resources

Minutes Template

sanya301 commented May 17, 2024

sanya301 commented May 17, 2024 • edited Loading

2024 05 09 PM Meeting Notes

Agenda:

Next steps:

sanya301 commented May 17, 2024 • edited Loading

2024-05-16 PM Agenda and Minutes

Roll Call

Recurring items proposal for future meetings:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

lasryariel commented May 24, 2024 • edited Loading

2024-05-23 PM Agenda and Minutes

Roll Call

Recurring items proposal for future meetings:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

lasryariel commented May 29, 2024 • edited Loading

2024-05-30 PM Agenda and Minutes

Roll Call

Recurring items proposal for future meetings:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

sanya301 commented Jun 7, 2024 • edited by lasryariel Loading

2024-06-06 PM Agenda and Minutes

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

sanya301 commented Jun 12, 2024 • edited Loading

2024-06-13 PM Agenda and Minutes

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

sanya301 commented Jun 21, 2024 • edited Loading

2024-06-20 PM Agenda and Minutes

Prework

Roll Call

Recurring items:

Actions taken or notes about stuff from the meeting:

New Task Items

lasryariel commented Jun 28, 2024 • edited Loading

2024-06-27 PM Agenda and Minutes

Prework

Roll Call

Recurring items:

Actions taken or notes about stuff from the meeting:

New Task Items

lola3736 commented Aug 8, 2024 • edited Loading

2024-08-08 PM Agenda and Minutes

Roll Call

Team Introduction

Prework

Project Board Cleanup:

Recurring Items (7)

Ice Box (5)

Review / Feedback Needed (10)

New / Issue Approval (15)

Prioritized Backlog (2)

In Progress (8)

UAT (1)

Legacy Tickets (20)

Actions taken or notes about stuff from the meeting:

New Task Items

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