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Gábor Szárnyas edited this page Jun 3, 2014 · 27 revisions

Converting a slideshow with animations to PDF

Converting PPT to PDF with notes (and not rasterized slides)

  1. File | Export | Create Reminders | Create (Fájl | Exportálás | Emlékeztetők létrehozása)
  2. Notes under the slides (Jegyzet a diák alatt).
  3. Include attached (Csatolt beillesztés) – if you select the other or do anything during the export, Word may crash. This could take time.
  4. In Word, remove the "Nth slide" text with the following regex: <([0-9]@)>. dia^13^13. (Replace with nothing.) Don't forget to select in the advanced settings, that this is regex.
  5. Remove the unnecessary page breaks with the following regex: ^13^m^13. (Replace with nothing.) Don't forget to select in the advanced settings, that this is regex.
  6. Remove the unwanted double paragraphs, replace ^13^13 with ^13.
  7. If you want the notes like paged slides, resize the page to the size of the included slide (9,55 cm x 7,16 cm). Set the margins to zero and dismiss the warning.
  8. Don't forget to enable automatic hyphenation.
  9. Export the Word document to PDF.

Embedding fonts in the PowerPoint document

  1. File | Save as | Tools | Saving Settings
  2. Scroll down till the end of the save settings.
  3. Embed fonts into the presentation.
  4. Decide whether you need every font glyph or just the ones already in the presentation.

If you save to OneDrive, this could be slow.

Save slides in high quality PNG

If you select a part of a slide and choose Save as picture from the local menu, the quality of the exported image will be low. Instead save the whole slide and crop if necessary.

  • Registry change: http://support.microsoft.com/kb/827745
  • Use Save as, select PNG
  • If you select All, a folder is created with a PNG for each slide
  • If you select Only this occurrence, a single file is created from the current slide

Create a polyline using the Curve tool

The default connector cannot be used to create sophisticated polylines and realignes automatically when you drag an endpoint. Instead you can use the Curve tool to create a polyline.

  • Select the Curve from the Shapes
  • Hold down Ctrl and click to start the polyline
  • Keep holding Ctrl and place points in the polyline.
  • Double-click or Enter to end the polyline.
  • You can move the points in the line through Format tab, Format shape and Edit points.

Selection pane

For managing complex slides, go to the Home tab on the ribbon. From the Editing group choose Select | Selection pane. This allows you to set the visibility of the objects on the current slide, thus allowing you to hide the objects you are not concerned with at the moment (e.g. when creating an animation).

See also http://www.powerpointninja.com/powerpoint-2007/new-selection-pane-will-keep-you-sane/.

Changes in Slide Master not applied to slides

If you change the footer or other parts of the Slide Master slides, sometimes you find that these changes do not appear on your slides. This happens if you changed something in your slides (such as deleted the footer). You can reapply the layout by right clicking on the slide and selecting Layout and the selected template.

If that still doesn't help, you can try deleting the problematic elements from your slide and re-add them through Insert.

See also: http://office.microsoft.com/en-001/powerpoint-help/why-arent-slide-master-changes-showing-up-in-my-slides-HA104020628.aspx

PowerPoint in VMware: the vector graphical image on the clipboard gets rasterized

This applies if you run PowerPoint in VMware on a Linux host machine. If you put a vector graphical image (e.g. an arrow) on the clipboard and switch to the host machine, the image gets rasterized. If you go back to the virtual machine an insert it, it will be inserted as a simple rasterized image.

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