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FWO DMP full

1. General information

To be completed by the PI

  • Name applicant
  • FWO Project Number & Title
  • Affiliation

2. Description of data

2.1 Will you generate/collect new data and/or make use of existing data?

Tick the appropriate box:

  • Generate new data
  • Reuse existing data

Comment only if there are costs or restrictions on reuse of data. This will be blank for most projects.

2.2 Describe the origin, type and format of the data (per dataset) and its (estimated) volume.

Data types

Data format

Data volume

3. Ethical and legal issues

3.1 Will you use personal data?

Default : NO. In general, we expect that data used or generated at PSB will not entail personal data.

3.2 Are there any ethical issues concerning the creation and/or use of the data ?

Default : NO. In general, we expect that data used or generated at PSB will not entail ethical issues.

3.3 Does your work possibly result in research data with potential for tech transfer and valorisation? Will IP restrictions be claimed for the data you created?

It cannot be excluded that the proposed work will result in research data with potential for tech transfer and valorization. Our research organization (VIB) has a policy to actively monitor research data for such potential. If there is substantial potential, the invention will be thoroughly assessed, and in a number of cases the invention will be IP protected (mostly patent protection or copyright protection). This will be handled by the VIB Tech Transfer office. As such the IP protection does not withhold the research data from being made public. In the case a decision is taken to file a patent application it will only mean that a patent application will be filed prior to the data being published in a scientific publication.

3.4 Do existing 3rd party agreements restrict dissemination or exploitation of the data you (re)use? If so, to what data do they relate and what restrictions are in place?

Project dependent

4. Documentation and Metadata

4.1 What documentation will be provided to enable understanding and reuse of the data collected/generated in this project?

  • ELN
  • Research paper
  • Data in appropriate repositories (see data sharing section)

4.2 Will a metadata standard be used?

5. Data storage & backup during the FWO project

5.1 Where will the data be stored?

VIB-UGent Center for Plant Systems Biology

If this project is in collaboration with a different institute / department / company where data will be stored that is not copied to PSB servers, please contact your partners to provide input.

5.2 How will the data be backed up?

Data will be backed-up on tape at the VIB-UGent Center for Plant Systems Biology.

5.3 Is there currently sufficient storage & backup capacity during the project?

YES

Sufficient storage capacity will be ensured for the project at the VIB-UGent Center for Plant Systems Biology.

5.4 What are the expected costs for data storage and backup during the project? How will these costs be covered?

200 euro per TB data per year for storage and backup.

These costs will be covered by the FWO project.

5.5 Data security: how will you ensure that the data are securely stored and not accessed or modified by unauthorized persons?

Access is controlled through standard IT practices, restricting access to relevant personnel.

6. Data preservation after the end of the FWO project

FWO expects that data generated during the project are retained for a period of minimum 5 years after the end of the project, in so far as legal and contractual agreements allow.

6.1 Which data will be retained for the expected 5-year period after the end of the project?

All relevant data for reuse will be preserved. Details are available in the "Sharing and reuse" section of this DMP.

Guideline: here we only list exceptions.

6.2 Where will these data be archived (= stored for the long term)?

Data will be default archived at the VIB-UGent Center for Plant Systems Biology. Upon publication, relevant data will be made available either in appropriate repositories or e.g. using generic services such as zenodo.org, dryad, etc. These services will ensure long term storage.

6.3 What are the expected costs for data preservation during these 5 years? How will the costs be covered?

200 euro per TB data per year for storage and backup. It is currently unclear if the project can fund storage and backup costs after completion, if this is not the case this will be covered by institutional funding.

7. Data sharing and reuse

7.1 Are there any factors restricting or preventing the sharing of (some of) the data (e.g. as defined in an agreement with a 3rd party, legal restrictions)?

Project dependent

7.2 Which data will be made available after the end of the project?

All data needed for reproducing published experiments will be made available.

7.3 Where/how will the data be made available for reuse?

  • In an Open Access repository
  • In a restricted access repository
  • Upon request by mail
  • Other (specify)

Data type specific

7.4 When will the data be made available?

  • Immediately after the end of the project
  • Upon publication of the research results
  • After an embargo period. Specify the length of the embargo and why it is necessary

Upon publication.

Guideline: as publication is also dependent on an embargo if IP concerns are relevant, upon publication covers this case.

7.5 Who will be able to access the data and under what conditions?

Data will be made available Open Access

7.6 What are the expected costs for data sharing? How will these costs be covered?

Data will be default using public repositories or services such as zenodo.org, which are free for use. In case institutional repositories are used, the institute will cover these costs.

8. Responsabilities

8.1 Who will be responsible for the data documentation & metadata?

The PI bears the overall responsibility for documentation and metadata.

8.2 Who will be responsible for data storage & backup during the project?

The IT team of the VIB-UGent Center for Plant Systems Biology is responsible for the technical setup of storage and hardware.

8.3 Who will be responsible for ensuring data preservation and sharing?

Local data preservation will be the responsibility of the IT team of the VIB-UGent Center for Plant Systems Biology. The PI bears the overall responsibility for sharing.

8.4 Who bears the end responsibility for updating & implementing this DMP?

The PI bears the overall responsibility for updating & implementing this DMP.