refactor: update hrms documentation

Author: Ellynnn

docs/integration/hrms/e-claim/app-usage.md

@@ -14,6 +14,10 @@ description: An E Claim features in SQL HRMS app guide
 - **Claim Amount Summary**: User's total amount of pending and approved claims submitted in the current year
 - **Claim Balance Summary**: User’s pending and approved claims on each expenses types by month and by year
 
+:::info[Note]
+Prorated year claim limit will be applied to user whose Join Year = Current Year.
+:::
+
 ## Claim Submission
 **Step 1:** 
 
@@ -40,7 +44,7 @@ The app will help to do the following checkings after user click on the ***'Subm
     ![exceed-ytd-limit](../../../../static/img/integration/hrms/e-claim/exceed-ytd-limit.png)
 
 :::info
-User can choose to change the claim details by submitting a new claim (***'Reapply' button***) or proceed with the current claim submission (***'Proceed' button***) if exceed monthly limit, but **NOT ALLOWED** to proceed the submission if exceed yearly limit
+User can choose to change the claim details by submitting a new claim (***'Reapply' button***) or proceed with the current claim submission (***'Proceed' button***) if exceed MTD/YTD limit
 :::
 
 #### Claim Submission Sucessful
@@ -90,10 +94,15 @@ User can view all his claim transactions once enter this page
 - ***'View Change Log' button***: View change log of the claim
 
 ## Team Claim (Manager only)
-Manager can view all claim transactions of his team once enter this page
+Manager Types: (refer [Manager Authority Settings](payroll-setup.md#manager-authority-settings))
+
+1. **Approval Manager:** Can approve employee claim
+
+2. **Verify Manager:** Cannot approve employee claim
 
 ![team-claim](../../../../static/img/integration/hrms/e-claim/team-claim.png)
 
+- Manager can view all claim transactions of his team once enter this page
 - Manager can apply filter and sorting order to view different claim transaction listing:
     - Filtering options:
         - Expenses type
@@ -132,7 +141,7 @@ The following checkings will be carried out when manager approving a claim:
 
 2. **YTD Claim Over Limit:**
     - The app will prompt this dialog box if total approval amount (including previous claim transactions) already exceed the yearly limit of the expenses type
-    - Manager is **NOT ALLOWED** to approve claim transaction that already exceed the year limit
+    - Manager can choose to cancel the claim approval (***'Back' button***) or proceed with the current claim approval (***'Proceed' button***)
 
         ![ytd-over-limit](../../../../static/img/integration/hrms/e-claim/ytd-over-limit.png)
 

docs/integration/hrms/e-claim/payroll-setup.md

@@ -18,4 +18,15 @@ Option 2: Maintain Employee | Claim Limit tab
 
 :::info
 Payroll / SQL HRMS app will prioritize claim limit set in Maintain Employee over the claim limit in Maintain Claim
-:::
+:::
+
+## Manager Authority Settings
+**Step:** Maintain Employee | E HRMS tab
+
+![manage-authority-settings](../../../../static/img/integration/hrms/e-claim/manage-authority-settings.png)
+
+- ***'Manager' checkbox***: Checked to make the employee a manager
+- **Manager Authority**:
+    - Can Approve: Able to approve team’s claim submissions and leave applications
+    - Can Review: Only able to verify team’s claim submissions and leave applications
+- **Manager Team**: Select branch and department that will be managed by the employee

docs/integration/hrms/e-leave/payroll-setup.md

@@ -11,7 +11,7 @@ description: An E Leave setup guide in SQL Payroll
 ![company-profile-hrms-approval-notification](../../../../static/img/integration/hrms/e-leave/company-profile-hrms-approval-notification.png)
 
 - ***'Multi-Level Approval' checkbox***: Checked to enable multi-level approval for leave application in E HRMS app
-- ***'Send E Leave Email Notification' checkbox***: Checked to allow E HRMS app to send notifications to managers.
+- ***'Send E Leave Email Notification' checkbox***: Checked to allow E HRMS app to send leave and claim notifications to managers.
 
 ## Manager Authority Settings
 

docs/integration/hrms/e-payroll/app-usage.md

@@ -52,6 +52,7 @@ User can view his monthly net pay and total net income
 
     ![side-drawer](../../../../static/img/integration/hrms/e-payroll/side-drawer.png)
 
+- **Update Latest Version:** It will only appear when there's new update and user will be directed to Play Store (Android) / App Store (iOS) to update their app
 - **Logout:** Logout from SQL HRMS app
 
 ### Personal Information
@@ -74,17 +75,17 @@ User can view his managers and access their contacts by swiping/tapping on the m
 
 ### Team List
 
-User can view his team members’ general personal information  
+User can view a list of their team members. Additionally, manager can view a list of their managing employees and their general personal information  
 
     ![team-list](../../../../static/img/integration/hrms/e-payroll/team-list.png)
 
 ### Announcement
 
-User can view his company announcement  
+User can view their company's announcement  
 
     ![announcement1](../../../../static/img/integration/hrms/e-payroll/announcement1.png)
 
-- Announcements will be visible for 3 months
+- Announcements will be visible according to the duration set in [SQL Payroll](payroll-setup.md#maintain-announcement)
 - Employee will be notified if there are new announcements from today to future dates
 - Time of Announcement Notification:
   - If post date is today, the employee will be notified almost immediately
@@ -123,9 +124,16 @@ User can switch to different company which are linked to the login email
     ![help-center](../../../../static/img/integration/hrms/e-payroll/help-center.png)
 
 - **Rate Us:** User will be directed to Play Store (Android) / App Store (iOS) to rate SQL HRMS
-- **About SQL HRMS:** User will be directed to [SQL HRMS documentation](https://docs.sql.com.my/sqlpay/category/hrms/) where user can learn more about SQL HRMS features
-- **Help Videos:** User will be directed to [SQL HRMS playlists](https://www.youtube.com/playlist?list=PLBfrhZPWZd1Vxv3lYf174a3EW7Pdw8Cth) on YouTube where user can learn more about SQL HRMS features
-- **SQL Privacy Policy:** User will be directed to [SQL Privacy Policy](https://www.sql.com.my/pdpa/) where user can learn how their information is used without violating user's privacy 
+- **About SQL HRMS:** User will be directed to [SQL HRMS documentation](https://docs.sql.com.my/sqlpay/category/sql-hrms) where user can learn more about SQL HRMS features
+- **Help Videos:** User will be directed to [SQL HRMS playlists](https://www.youtube.com/playlist?list=PLBfrhZPWZd1Vxv3lYf174a3EW7Pdw8Cth) on YouTube where user can learn more about SQL HRMS features  
+- **Release Notes:** User will be directed to [SQL HRMS Release Note](https://www.sql.com.my/sql-hrms/releases/) where user can know more about SQL HRMS latest updates
+- **SQL Privacy Policy:** User will be directed to [SQL Privacy Policy](https://www.sql.com.my/pdpa/) where user can learn how their information is used without violating user's privacy  
+
+#### FAQ Center
+
+User can find frequently asked questions to understand better about SQL HRMS features    
+
+    ![faq](../../../../static/img/integration/hrms/e-payroll/faq.png)
 
 #### User Feedback
 

docs/integration/hrms/e-payroll/payroll-setup.md

@@ -10,7 +10,7 @@ description: An E Payroll setup guide in SQL Payroll
 **Step 2:** Enter Title and Remark
 - Remark is optional and visible in maintenance view only
 
-**Step 3:** Select a Category and Date for when the Announcement will be visible to the employees  
+**Step 3:** Select a Category and Date for the duration the Announcement will be visible to the employees  
 
   ![maintain-announcement1](../../../../static/img/integration/hrms/e-payroll/maintain-announcement1.png)
 
@@ -32,19 +32,36 @@ description: An E Payroll setup guide in SQL Payroll
 
   ![sync-cloud](../../../../static/img/integration/hrms/e-payroll/sync-cloud.png)
 
-- To sync payroll and payslip
+- To sync payroll details and payslip
   - Check ***'Include Employee Payroll Info'***
   - Select Year and Month
   - Check ***'Upload Payslip'***
-  - Select Report format
+  - Select Report format  
+  
+  | **Year** | **Month** | **Upload Payslip** | **Explanation** |    
+  | :------- | :-------- | :----------------- | :-------------- |  
+  | 2025 | 2 | Checked | **Payroll Details:** All details up till Feb 2025 will synced <br/> **Payslip:** Payslip for Feb 2025 will be synced |  
+  | 2025 | 2 | Unchecked | **Payroll Details:** All details up till Feb 2025 will synced <br/> **Payslip:** No payslip will be synced |
 
 - To Sync EA form
   - Check ***'Include EA Form Info'***
   - Check ***'Upload Payslip'***
   - Select Year and Report format
 
+:::info
+The Year and Month selected next to Payroll Info is for **Payroll Details** and **Payslip** only (it's not applicable to EA Form)
+:::
+
 **Step 2:** Click ***'Sync All'***
 
+:::warning
+A warning message will be prompt when user wants to sync **Payslip** earlier than their last synced date  
+
+![sync-payslip](../../../../static/img/integration/hrms/e-payroll/sync-payslip.png)
+
+Proceeding will cause **newer Payslip** to be deleted and user will have to resync each month individually again
+:::
+
 ### Announcement
 
 **Step:** Cloud Icon | Sync Cloud… | Sync All