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Privacy Policy for ThemisHIM™ Audits

Introduction

Welcome to "ThemisHIM™ Audits". This privacy policy outlines how we collect, use, and protect your information when you use our Python-based auditing tool. We value your privacy and are committed to safeguarding your personal data in accordance with the highest standards of security and confidentiality.

By using "ThemisHIM™ Audits", you agree to the collection and use of information in accordance with this policy. If you have any concerns about how your data is handled, please do not hesitate to contact us.

1. Information We Collect

ThemisHIM™ Audits is designed to assist in auditing legal and administrative documents, particularly in public procurement processes. In the process, we may collect the following types of information:

1.1. Personal Information

  • User-Provided Data: This includes information you provide directly to the tool, such as file paths and document contents for processing.
  • API Key: When using the Groq API for advanced text analysis, the tool will interact with your Groq account using the API key you provide.

1.2. Non-Personal Information

  • System Information: We may collect information about your system environment, including operating system details, file structure, and Python environment settings, for diagnostic and performance monitoring purposes.
  • Activity Logs: The tool logs activity related to its operations, including file processing and interactions with external APIs, to monitor performance and usage trends.

2. How We Use Your Information

The information we collect is used to provide, maintain, and improve ThemisHIM™ Audits. Below are the specific ways in which your information may be used:

2.1. Service Operation

  • Data Processing: The tool processes document data to automate auditing tasks, such as extracting and structuring content for analysis.
  • API Interaction: Your API key is used to authenticate and interact with the Groq API for enhanced text analysis.
  • User Support: Information may be used to provide technical support and improve the user experience.

2.2. Communication

  • Notifications: We may send you notifications related to the tool's functionality, updates, and changes to our services or policies.
  • Promotional Content: With your consent, we may send you marketing communications related to ThemisHIM™ Audits or other products and services from Takk™ Innovate Studio.

2.3. Analytics and Improvements

  • Usage Analytics: We use collected data to understand how the tool is used, identify trends, and make improvements to our services.
  • Error Monitoring: Data may be used to detect, prevent, and address technical issues and errors.

2.4. Legal Compliance

  • Regulatory Requirements: We may use your information to comply with legal obligations, resolve disputes, and enforce our agreements.

3. Information Sharing and Disclosure

We do not sell or share your personal data with third parties for their marketing purposes. Your data is only shared in the following limited circumstances:

3.1. Service Providers

  • Third-Party Services: We may employ third-party companies and individuals to facilitate our service, perform service-related tasks, or assist us in analyzing how our service is used. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

3.2. Legal Requirements

  • Compliance with Laws: We may disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
  • Protection of Rights: We may disclose your information if necessary to protect the rights or property of Takk™ Innovate Studio, prevent or investigate possible wrongdoing, protect the personal safety of users of the service or the public, or protect against legal liability.

4. Data Security

We take your data security seriously and implement various measures to protect your information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

4.1. Encryption

All data transmitted between your device and external services (such as the Groq API) is encrypted using industry-standard SSL (Secure Socket Layer) technology.

4.2. Access Control

Access to personal data is restricted to authorized personnel only, and all employees and contractors are bound by confidentiality agreements.

4.3. Data Retention

We retain your personal data only for as long as necessary to provide you with the service and for legitimate and essential business purposes. When we no longer need to use your personal data, we will either remove it from our systems or anonymize it so that you cannot be identified.

5. Data Subject Rights

You have certain rights regarding your personal data, subject to local data protection laws. These rights may include:

5.1. Right to Access

You have the right to request a copy of the personal data we hold about you and to receive information about how it is processed.

5.2. Right to Rectification

You have the right to request that we correct any inaccuracies in your personal data.

5.3. Right to Erasure

You have the right to request that we delete your personal data under certain conditions.

5.4. Right to Restrict Processing

You have the right to request that we restrict the processing of your personal data in certain circumstances.

5.5. Right to Data Portability

You have the right to request that your personal data be provided to you in a structured, commonly used, and machine-readable format, and to transmit that data to another data controller.

5.6. Right to Object

You have the right to object to the processing of your personal data, including for direct marketing purposes.

5.7. Right to Withdraw Consent

If we are processing your personal data based on your consent, you have the right to withdraw that consent at any time.

5.8. Exercising Your Rights

To exercise any of these rights, please contact us at the details provided in the "Contact Us" section of this Privacy Policy. We may ask you to verify your identity before we can respond to your request.

6. Third-Party Services

6.1. Groq API

ThemisHIM™ Audits integrates with the Groq API for advanced text analysis. Please note that when you use this service, you will be interacting with an external service provider, and their privacy policy will apply. To create your own API key, please visit Groq's Playground and follow the instructions to generate your API credentials.

7. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at:

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

9. Requirements

To use ThemisHIM™ Audits, ensure that your environment is set up with the necessary dependencies. You can install the required packages by running the following command:

pip install -r requirements.txt

Here’s what your requirements.txt file should include:

pdfplumber
pytesseract
pandas
tqdm
logging
groq
concurrent.futures

Make sure to configure your GROQ_API_KEY in the script for the Groq API interaction.

Licence

This project is licensed under the CC0 1.0 Universal, CC-BY-4.0 Licence, and Apache-2.0.

About Takk™ Innovate Studio

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