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In addition to the existing "uploader" and "reviewer" roles, it would be useful to define an "observer" role with permissions only to view a submission in preparation (and associated review comments) but not to upload or review a submission. The "observer" could be a single user, but there should also be an option to specify a CERN e-group like atlas-physics-readers@cern.ch as an "observer". If the latter, the code should check if an individual HEPData user (logged in with CERN authentication) is a member of the CERN e-group before giving them permissions to view an unfinished submission. The "observer" should not be included in email notifications in order to avoid spamming a large e-group (which might anyway not have permissions to receive email from outside CERN). This is a request from various ATLAS members to allow password-protected collaboration-wide access to HEPData records in preparation.
The text was updated successfully, but these errors were encountered:
Is it possible to set permissions so a draft record can be circulated
around ATLAS before it is public? e.g. setting a password protection or
something, and circulating the password?
Maybe a simpler alternative to using CERN e-groups to control access would be to allow the Coordinator to assign an "observer" either during the initial creation of the record or later from their Dashboard. This would generate a password sent by email to the Coordinator that could be forwarded to the wider collaboration. The password could be included as a record URL option for convenience when sharing links. If a user tries to access a record in preparation, and they are not logged in or do not have Uploader/Reviewer/Coordinator permissions, the code should check if an "observer" exists for this record and prompt for the password if not given as a URL option.
GraemeWatt
changed the title
submission: create new "observer" role with an option to be a CERN e-group
submission: create new "observer" role with password protection
Mar 13, 2024
In addition to the existing "uploader" and "reviewer" roles, it would be useful to define an "observer" role with permissions only to view a submission in preparation (and associated review comments) but not to upload or review a submission. The "observer" could be a single user, but there should also be an option to specify a CERN e-group like
atlas-physics-readers@cern.ch
as an "observer". If the latter, the code should check if an individual HEPData user (logged in with CERN authentication) is a member of the CERN e-group before giving them permissions to view an unfinished submission. The "observer" should not be included in email notifications in order to avoid spamming a large e-group (which might anyway not have permissions to receive email from outside CERN). This is a request from various ATLAS members to allow password-protected collaboration-wide access to HEPData records in preparation.The text was updated successfully, but these errors were encountered: